Feb 14

Job: Executive Director – Japanese American Museum of San Jose (San Jose, CA, USA/Hybrid)

Posted by Sydney Sparrow. Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email.

Position: Executive Director
Posted by:
Japanese American Museum of San Jose
Location: San Jose, CA, USA/Hybrid
Contract: Full-Time

Thanks to JET alumna, Jennifer Hwang (Shizuoka-ken, 2008-2012) for passing along the following job opening:

About the Japanese American Museum of San Jose (JAMsj)

JAMsj showcases a unique collection of permanent and rotating exhibits chronicling more than a century of Japanese American history. JAMsj was founded in 1987 and is dedicated to the collection, preservation and sharing of Japanese American history, culture and arts with an emphasis on the Greater San Francisco Bay Area. Of particular importance to JAMsj is capturing and telling the story of the WWII Internment of Japanese Americans.

Executive Director Position Description

The primary responsibilities of the Executive Director are 1) management of the museum including museum operations, 2) supervision of volunteers 3) working with the museum Board of Directors (BOD) to achieve the museum’s fundraising and strategic goals and 4) building relationships with community partners.

Roles and Responsibilities

  • Oversees day to day operations of JAMsj
  • Coordinates with volunteer leadership for volunteer scheduling, scheduling of group tours and supervises maintenance of museum calendar
  • Coordinates with Public Programs Team to develop programs and community outreach activities which further the mission of JAMsj and benefit the community
  • Coordinates with Collections Committee to ensure items donated are appropriately reviewed, accessioned, conserved, preserved, and cataloged
  • Coordinates with Exhibit Team to develop and implement exhibits in line with the mission of JAMsj
  • Oversees management of retail and online store
  • Coordinates with Facilities Team to ensure maintenance and safe operation of the museum building, grounds, and equipment
  • Oversees Financials Team and coordinates with treasurer on all accounting and financial operations
  • Coordinates with Marketing Team to ensure website, social media and newsletters are in line with mission of museum
  • Coordinates with Fund Development Team to identify and secure funds, donations and grants to help ensure continued operation of the museum
  • Responsible for appropriate monitoring of grants and required reporting
  • Oversees tracking of donations, grants and other funds and acknowledgement letters. Coordinates with the Board of Directors regarding day to day activities and long-term planning
  • Attends board meetings and provides leadership to achieve JAMsj strategic goals
  • Coordinates with leadership of Special Projects for successful implementation
  • Administrative Services
  • Supervises staff and volunteers


Works to increase membership numbers and supervises staff to maintain membership database and coordinates annual renewal activities

Community Outreach

Serves as museum spokesperson and represents the museum’s interests in conjunction with the Board of Directors. Works with community and city partners to achieve mutually beneficial objectives. In particular, seeks to make Japantown a more well-known destination.

Skills, Expertise and Abilities Required

  • Supervisory skills for the administration, financial management and operations of a mainly volunteer organization with an annual budget of $250,000 and above
  • Proficiency with the use of the following software: MS Office Suite, Quickbooks, Google Suite
  • Effective oral and written communication skills (authored sample documents will be required)
  • Adept at Social Media including Facebook, Twitter and Instagram
  • Ability to serve as an articulate spokesperson and representative for the museum
  • Ability to work independently with minimal direction and guidance
  • Participates in educational activities and museum associations to keep abreast of the latest developments in small museum and historical society management.

Skills and Expertise Desired

  • Experience with the operations of a nonprofit organization
  • Demonstrated success with community outreach and fundraising, including interactions with donors and grant-making organizations and development of relationships with potential grant organizations and donors
  • Experience operating a retail store
  • Experience with the maintenance of physical structures
  • Knowledge of current professional museum policies, operations and success strategies
  • Knowledge relevant to transforming the museum to a hybrid (both physical and virtual) experience to increase the number of museum visitors


The Executive Director will have a relevant Bachelor’s degree, or an equivalent combination of education and experience, and a minimum of 3 years of work experience demonstrating the ability to successfully support a nonprofit organization, manage a small historical museum staffed primarily by volunteers and increase the museum’s size and breadth and numbers of museum visitors and supporters.

Location: The Executive Director will be based at the Japanese American Museum of San Jose in the Japantown area of San Jose.

Salary, Work Schedule and Reporting: This is a full time, salaried position with a salary range of $60,000 to $85,000 depending on experience. The work schedule has some flexibility and some duties may be performed remotely. The position reports to the JAMsj President.

Closing Date: February 28, 2022 or until filled

Application Process: Please submit a cover letter and resume to hiring@jamsj.org No phone inquiries please. All applicants must show proof of COVID-19 vaccination in accordance with legal requirements.

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