Jun 3

Job: Administrative Assistant – Embassy of Japan (Washington DC)

Posted by Sydney Sparrow. Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email

Job Title: Administrative Assistant, Economic Section
Posted by: Embassy of Japan
Location: Washington, DC
Contract: Full-Time

The Embassy of Japan is seeking a highly motivated, team-oriented individual for the position of Administrative Assistant. This individual is primarily responsible for secretarial work: assisting and supporting a wide range of activities of diplomats in the Economic Section. Please see below for a detailed listing of responsibilities.

The Embassy offers group health insurance coverage, paid vacation and sick leave. Working hours are 9:00 am – 5:30 pm, Monday through Friday, with lunchtime receptionist duty once a month and the occasional weeknight and/or weekend event (paid overtime). Salary is commensurate with experience. The minimum basic monthly salary for this position is USD 3,000.

Please note: Candidates must be a U.S. citizen or a U.S. green card holder. Screening will begin immediately and will continue until the position is filled. Only successful candidates will be contacted. Successful candidates will be requested to submit their background check information.


  • Secretarial work such as making appointments, answering phone calls, preparing meeting rooms, checking and collecting news articles and making photocopies.
  • Serving as the first point of contact for public inquiries related to the Government of Japan’s policies and interacting with industry representatives and stakeholders in consultations with diplomats.
  • Drafting, editing, and/or proofreading letters, documents, and correspondence in English.
  • Assisting diplomats in the planning and implementation of events such as visiting guests and receptions, making reservations for restaurants, and drawing up itineraries for visitors and drivers.
  • Monitoring daily news and press releases relevant to the portfolios of the diplomats upon their request.
  • Other responsibilities as needed and appropriate.

Required and Preferred Qualifications:

  • Fluent in English, Japanese ability and study or work experience in Japan preferred
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint)
  • Ability to manage multiple tasks in a fast-paced environment
  • Responsibility, flexibility, and resourcefulness
  • Bachelor’s degree or equivalent experience

How to apply: E-mail your resume and cover letter to economicrecruit@ws.mofa.go.jp by June 13th, 2019.


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