Apr 15

Posted by Sydney Sparrow. Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email


Job Title: Assistant to the Director of Programs
Posted by: Kimochi, Inc.
Location: San Francisco, CA
Contract: Full-Time

Here’s a job passed along to us:

GENERAL JOB SUMMARY:

Responsible for assisting the Director of Programs in supporting all agency programs with administrative, contract, and reporting functions.

ESSENTIAL FUNCTIONS:

  • This position provides administrative support to the Director of Programs.
  • Assist with submission of grant proposals, coordinates grant and contract reporting in accordance with contract deadlines.
  • Creates standard and customized reports utilizing several different applications/databases.
  • Prepares and does minor editing of reports, grant proposals, and meeting minutes.
  • Establishes, maintains and revises record-keeping procedures and files as directed.
  • Provides back-up support to program staff colleagues as appropriate.
  • Assist in developing and scheduling trainings for program staff.
  • Assist with fundraising events.

MARGINAL / NON-ESSENTIAL FUNCTIONS:

Provides administrative support and coordination of specific tasks as assigned by the Director of Programs.

JOB QUALIFICATIONS

  • SKILLS:
    • Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
    • Mathematics: Using mathematics as it relates to proposals, funding, grants, contracts, personnel, reports, inventory, and monitoring program efficiency and service.
    • Speaking: Communicating with others to convey information effectively.
    • Writing: Written correspondence both internally and externally to effectively convey message.
    • Reading Comprehension: Reading and understanding written sentences and paragraphs related to work, safety rules, procedures, instructions for operating equipment.
    • Organization: Maintaining order by planning work activities in an organized manner. Strong in efficiency, planning, delegating and multi-tasking abilities.
  • ABILITIES:
    • Works well under minimal supervision, takes initiative to ensure successful and timely completion of all tasks.
    • Highly organized with a strong understanding and expertise in both computer and office systems and great attention to detail.
    • Highly skilled in written and verbal communication. Interact with diverse individuals at all levels within the organization and members of the public, including senior citizens, volunteers and employees.
    • Bilingual in Japanese and English preferred.

KNOWLEDGE, EDUCATION AND EXPERIENCE:

  • Education: Bachelors degree in a related field and 2 years of increasingly responsible experience in administrative support work. Extensive qualifying experience may be substituted for college work.
  • Requires strong computer skills specifically in Microsoft applications (Word, Excel, Outlook, and PowerPoint) and database applications.
  • Experience working with Bay Area non-profits and community organizations preferred.
  • Knowledge and understanding of the needs and problems of older persons, S.F. Japanese- American community preferred. Minimum of three years of administrative experience providing support and working as part of a team.

CLASSIFICATION:

  • Exempt (salary)
  • Monday – Friday: 8 hours per day (40 hour per week)
  • Work Time: 9:00 am – 5:00 pm (Weekend and evening assignments require flexibility in work time).

SUPERVISION GIVEN AND RECEIVED:

This position does not provide direct supervision to staff and is supervised by the Director of Programs.

APPLICATION PROCESS: Please submit resume to:

Kimochi Inc.
Attn: Human Resources
1715 Buchanan Street
San Francisco, CA 94115

For questions, please call (415) 931-2294 or email: kimochikai@kimochi-inc.org


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