Feb 15

Job: Executive Assistant to the Deputy Chief of Mission – Consul General of Japan (New York, NY, USA)

Posted by Sydney Sparrow. Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email

Job Title: Executive Assistant to the Deputy Chief of Mission (DCM)/ Deputy Consul General
Posted by: Consul General of Japan
Location: New York, NY, USA
Contract: Full-Time

Here’s a job received directly from the Consul General of Japan, New York:

JOB ANNOUNCEMENT: Seeking an Employee for the Consulate General of Japan in New York

The Consulate General of Japan in New York is currently seeking to hire an Executive Assistant to the Deputy Chief of Mission (DCM)/ Deputy Consul General. The deadline for all job applications is 15/03/2019.

Work hours: Monday through Friday, 9:15am – 5:45pm (Lunch Break 12:30pm – 1:30pm)


  • Manage DCMs schedule
  • Schedule meetings and appointments and manage travel itineraries
  • Organize breakfasts/lunches/dinners hosted by DCM which includes inviting guests and making restaurant reservations
  • Coordinate executive communications, including taking calls and responding to emails
  • Draft, edit and finalize correspondence
  • Welcome DCM’s guests by greeting and escorting them to his office
  • Screen phone calls or emails; answering or directing inquiries.
  • Maintain a strict level of confidentiality
  • Cover tasks of Ambassador’s Executive Assistant in her absence
  • Assist on other duties as deemed necessary


  • Bachelor’s degree
  • Minimum of 10 years of experience as an Executive Assistant reporting directly to senior management
  • Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
  • Excellent writing, research, communication and organizational skills
  • A commitment to promoting Japan-U.S. relations
  • Friendly and professional demeanor
  • Must be a U.S. citizen or permanent resident

Application Process: To apply, please submit your resume with a cover letter to:  kyujin@ny.mofa.go.jp. Only short-listed candidates who pass the first screening will be notified of the date for the interview.

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