Jul 11

Job: Administrative Assistant – Embassy of Japan (Washington, DC)

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Job Title: Administrative Assistant, Finance Section
Posted by:
Embassy of Japan
Washington, DC
Contract: Full-Time

Here’s a job sent to us directly from the Embassy of Japan:

The Embassy of Japan is seeking a highly motivated, team-oriented individual for the position of Administrative Assistant. This individual is primarily responsible for secretarial work: assisting and supporting a wide range of activities of diplomats in the Finance Section. Please see below for a detailed listing of responsibilities.

The Embassy offers group health insurance coverage, paid vacation and sick leave. Working hours are 9:00 am – 5:30 pmMonday through Friday, with lunch time receptionist duty once a month and the occasional weeknight and/or weekend event (paid overtime). Salary is commensurate with experience. The minimum basic monthly salary for this position is USD 3,000.

Please note: Candidates must be a U.S. citizen or a U.S. green card holder. Screening will begin immediately and will continue until the position is filled. Only successful candidates will be contacted. All candidates will be requested to submit their background check information.


  • Manage the schedules and daily activities for diplomats in the Finance Section
  • Make appointments, develop itineraries, coordinate transportation and accommodation for diplomats and guests, answer phone calls and other administrative duties
  • Drafting, editing, and/or proofreading letters, documents, and correspondence in English
  • Taking notes at meetings, events or seminars
  • Maintain and update a contact list database
  • Help to organize receptions, cultural events, meetings, and seminars
  • Support the research regarding finance issues including monitoring daily news and press releases
  • Assist in the relocation of diplomats
  • Other responsibilities as needed and appropriate

Required and Preferred Qualifications:

  • Fluent in English, Japanese ability preferred
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint)
  • Ability to manage multiple tasks in a fast-paced environment
  • Flexibility and resourcefulness
  • Bachelor’s degree or equivalent experience

How to apply:

E-mail your resume and cover letter to: financerecruit2018@ws.mofa.go.jp by July 31st.

*Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.

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