Oct 27

Job: Administrative Assistant – Embassy of Japan, Consular Section (Washington DC)

Posted by Sydney Sparrow. Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email.

Position: Administrative Assistant
Posted by: Embassy of Japan, Consular Section
Location: Washington, DC
Contract: Full-Time

The JET Office would like to share the following opportunity for an administrative assistant at the Embassy’s Consular Section with the JET alumni community. Please see the original job listing at http://www.us.emb-japan.go.jp/english/html/job-consular-assistant.html.

The Embassy of Japan is seeking a highly motivated, team-oriented individual for the position of administrative assistant. This individual is primarily responsible for issuing visas to enter Japan and providing consular services to Japanese nationals in the U.S. Please see below for a detailed listing of responsibilities.

The Embassy offers group health insurance coverage, paid vacation and sick leave. Working hours are 9:00 am – 5:00 pm, Monday through Friday, with the occasional weeknight and/or weekend work (paid overtime). Salary is commensurate with experience.

Please note: Candidates must be a U.S. citizen or a U.S. green card holder. Screening will begin immediately and will continue until the position is filled. Only successful candidates will be contacted. Successful candidates will be requested to submit their background check information.


  1. Issuing visas to enter Japan, and other consular services such as passports, certificate in English. Business trips for one-day consular service.
  2. Assist Japanese tourists and residents in the U.S. who need special help including (but not limited to) visiting hospitals, police stations and prisons.
  3. Researching U.S. laws and administrative procedures on topics such as immigration and family relations.
  4. Monitoring and collecting information on current news such as terrorist attacks, major accidents and natural disasters.
  5. Drafting correspondence in English.
  6. Secretarial work such as making appointments and preparing meeting rooms.
  7. Other responsibilities as needed and appropriate.

Required and Preferred Qualifications:

  • Fluent in Japanese and English (writing, reading and speaking)
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint)
  • Ability to manage multiple tasks in a fast-paced environment
  • Flexibility and resourcefulness
  • Bachelor’s degree or equivalent experience and knowledge

How to apply:

E-mail your resume and cover letter to the following e-mail address by November 12, 2017 to: emb-consulate.dc@ws.mofa.go.jp (Attention: Mr. Masaru HATTORI, Consular Section)

*The Embassy cannot answer the questions over the phone.

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