May 29

Job: Assistant Program Director – InsideAsia Tours (Yale University)

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Position: Assistant Program Director
Posted by: InsideAsia Tours
Location: Yale University
Contract: Full-Time

 

 Here’s a job received directly from the university:

Original Posting Date 18-May-2017
STARS Requisition number 43689BR
Posting Position Title Assistant Program Director
Bargaining Unit None – Not included in the union (Yale Union Group)
Time Type Full time
Duration Type Regular
Compensation Grade Profile Associate (22)
Work Location Central Campus
Worksite Address 34 Hillhouse Avenue New Haven, CT 06511
Total # of hours to be worked: 37.5
Position Focus: The Assistant Program Director of the Council on East Asian Studies at the Whitney and Betty MacMillan Center for International and Area Studies at Yale is responsible for the financial management and programmatic support of the Council on East Asian Studies. Reports to the Program Director of the Council on East Asian Studies and the Director of Finance and Administration of the MacMillan Center, with latitude for exercising discretion and independent judgement. Provide comprehensive financial management of the Council on East Asian Studies (CEAS). With considerable latitude for exercising discretion and independent judgment and initiative, oversee the day-to-day financial operations of CEAS and provide both short-term and long-term budgetary planning, tracking, monitoring, analysis, and reporting for all CEAS financials, including endowments, grants, contracts, gifts, special-use accounts, and fellowship awards. These duties involve the performance of a variety of analytical and quality assurance activities for a portfolio of complex projects funded by diverse sources to ensure compliance with accounting principles, sponsor requirements, federal and state guidelines and University policies. Ensures the successful execution of events on time and within budget in a variety of programs. This position will be responsible for creating and executing programmatic activities, with a strong focus on Japan-related activities and events. The Assistant Program Director will also communicate with and host visiting scholars from East Asia. Responsible for making decisions on the nature of events and programs so that it is in line with the MacMillan Center’s overall mission for promoting teaching and research on all aspects of international affairs, societies, and cultures around the world.
Dept/Section URL Click here for more information
Essential Duties 1. In support of the overall mission, plans, directs and oversees programmatic activities. 2. Develops, implements, and maintains operational policies and procedures. 3. Manages program communications; identifies outreach potential, and promotes philanthropic and collaborative support of the program. 4. Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans. 5. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. 6. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. Develops metrics to identify and measure the success of the program. 7. Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. 8. Develops and manages the program’s operating budget. 9. Manages the administrative infrastructure of the program. Manages human resources including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs. 10. May perform other duties as assigned.

 

Required Education and Experience Bachelor’s Degree in a related field and two years of related experience or an equivalent combination of education and experience.
Required Skill/Ability 1: Knowledge of an East Asian language with first preference for Japanese.
Preferred Education, Experience and Skills: 1. Comprehensive knowledge of financial reporting and advanced ability to prepare interpretive and detailed reports for varied constituencies.
2. Contributes to design, organization, and maintenance of department website.
3. Proven ability to accurately interpret policies, procedures, regulations and guidelines.
Preferred Licenses or Certifications: 1. Demonstrated experience planning, organizing, and executing a variety of events. Strong oral and written communication and negotiation skills.
2. Strong computer skills and high proficiency in MS Excel.
Weekend Hours Required? Yes
Evening Hours Required? Yes
Drug Screen No
Health Screening No
Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Click 
here for additional information on the background check requirements and process.
Posting Disclaimer The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Affirmative Action Statement: Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University’s Title IX Coordinator, at TitleIX@yale.edu, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email: ocr.boston@ed.gov.
Note Yale University is a tobacco-free campus

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