• Assists the Vice President, Japan with administrative tasks related to internal operations, domestic, regional and international travel, internal and external meetings, customer trips, composition and filing of trip reports, and communications with clients around the world.
• Takes charge of the Vice President, Japan’s schedule and effectively manages calendar, meetings, and events so that working days are efficiently organized.
• Takes charge of logistical planning of client multi-day national and international events including lodging, entertainment, travel, meeting coordination, billing, and rebilling of service providers and clients.
• Coordinates communications, agenda planning, logistics, meeting facilitation, and follow-up for management meetings, training and social programs, including national and international customer summits.
• Responsible for working with the EA’s to senior Dolby executives and managing visits of senior Dolby executives, including members of Executive Staff, Vice Presidents and key personnel to the Japan region.
• When required, serves as liaison to executive committees, other divisions and corporate administration groups.
• Assist in the budget planning and monitoring process over the course of the fiscal year.
• Performs word processing and moderately complex excel spreadsheet functions, produce Power Point presentations for the Vice President, Japan, including documents which may be complex in nature, and may include graphs, tables, and database retrieval.
• Provides detailed data, information, and resources in preparation for meetings.
• Must be able to maintain strict confidentiality of corporate and legal information.
• Processes the VP’s mail, filing, photocopying, and filing of timely expense and travel reports, and other miscellaneous clerical tasks.
• Answer phones, screens calls, directs calls to VP and/or voicemail. Greets visitors, maintains visitor log (when required), and arranges taxi, car or train service for visitors as needed.

Other Responsibilities:

• Performs duties as assigned by immediate supervisor or any member of the management team, subject to approval by the direct manager and/or departmental VP.
• Performs tasks necessary to complete performance objectives.
• Assists team members as needed.

Requirements:

• Typing skills of 60 wpm.
• Excellent computer skills; highly experienced in Windows including Word, Excel, PowerPoint and MS Outlook.
• Articulate phone voice, excellent verbal and written communication skills in English.
• Strong clerical skills with demonstrated attention to detail.
• Ability to manage multiple-step procedures and handle frequent interruptions in work flow.
• Ability to work in a team environment with a diverse group of technical staff essential.
• Minimum 5 years’ experience as an Administrative Assistant and additional 3 years as executive assistant to a senior Japan level executive (General Manager or Vice President) (8 years total).  Technical environment experience preferred.
• College coursework in business, administration or related field preferred.

Please click here to apply: https://career4.successfactors.com/career?career_ns=job_listing&company=Dolby&navBarLevel=JOB_SEARCH&rcm_site_locale=en_US&career_job_req_id=22863&utm_source=LINKEDIN&utm_medium=referrer

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