Aug 4

Job: Administrative Assistant – Embassy of Japan (Washington D.C., USA)

Jobs Comments Off on Job: Administrative Assistant – Embassy of Japan (Washington D.C., USA)

Posted by Sydney Sparrow, an ALT currently living in Toyota City. Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email.

Position: Administrative Assistant
Posted by: Embassy of Japan
Location: Washington D.C., USA
Contract: Full-Time

The Embassy of Japan is seeking a highly motivated, team-oriented individual for the position of administrative assistant. This individual is primarily responsible for providing consular services to Japanese nationals in the US and issuing visas to enter Japan. Please see below for a detailed listing of responsibilities.

The Embassy offers group health insurance coverage, paid vacation and sick leave. Working hours are 9:00 am – 5:00 pm, Monday through Friday, with the occasional weeknight and/or weekend work (paid overtime). Salary is commensurate with experience.

Please note: Candidates must be a U.S. citizen or a U.S. green card holder. Screening will begin immediately and will continue until the position is filled. Only successful candidates will be contacted. All candidates will be subject to background checks and security clearance.

Responsibilities:

• Issuing Japanese passports, visas, certificates in English, family registries.
• Assist with voting related work, business trips for one-day consular service, and support for Japanese language schools.
• Assist Japanese tourists and residents in the United States who need special help including (but not limited to) visiting hospitals, police stations, prisons and funeral homes.
• Provide Japanese nationals with information related to the Hague Convention on the Civil Aspect of International Child Abduction.
• Secretarial work such as making appointments, answering phone calls, and preparing meeting rooms.
• Researching US laws and administrative procedures in English on topics such as immigration and family relations.
• Drafting, editing, and/or proofreading letters, documents, and correspondence in English.
• Editing, and/or posting website content in Japanese and sending e-mails to Japanese nationals.
• Monitoring and collecting information on current news such as, terrorist attacks, major accidents, and natural disasters.
• Assisting diplomats in the development and implementation of events such as visiting guests and receptions, making reservations for restaurants and hotels, and coordinating itineraries for visitors and drivers.
• Other responsibilities as needed and appropriate.

Required and Preferred Qualifications:

• Fluent in Japanese and English (writing, reading and speaking)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Ability to manage multiple tasks in a fast-paced environment
• Flexibility and resourcefulness
• Bachelor’s degree or equivalent experience and knowledge

How to apply: E-mail your resume and cover letter to visa@ws.mofa.go.jp

*Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.