Aug 2

Job: Program Finance Analyst – Institute of International Education (Washington, DC)

Jobs Comments Off on Job: Program Finance Analyst – Institute of International Education (Washington, DC)

Posted by Sydney Sparrow, an ALT currently living in Toyota City. Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email.

Position: Program Finance Analyst
Posted by: Institute of International Education
Location: Washington, DC
Contract: Full-Time

The Program Finance Analyst (PFA) is responsible for the administration of program funds including financial set-up, payments, monitoring and reporting.  The position will support the Senior Program Finance Manager with analysis, grant/contract management, and reporting.  The PFA will play a crucial role in ensuring efficient and accurate financial reporting and adherence to contract compliance.  Work is performed independently under general supervision.

Essential Duties and Responsibilities:

• Financial Deliverables: (i) prepare financial deliverables, reports and invoices for submission to sponsor (ii) monitor collection of required supporting documentation (iii) track valuation and reporting of cost share

• Financial Accounting: (i) Set up new project codes, , new vendors and sub-recipients for payment (ii) Issue and monitor debit cards as applicable (iii) Work with Controller’s Office to resolve payable/receivable issues as needed (iv) Monitor checks and wire receipts from sponsor, credits and refunds from vendors, and other cash receipts (v) Maintain program budgets in IIE’s financial system (PeopleSoft)

• Analysis: (i) Review and analyze program expenses against budget, explain variances (ii) Support program staff, management and sponsor with ad hoc financial analyses (iii) Review tax, SEVIS, travel and insurance charges to the program, make corrections as necessary and submit journal entries for cost transfers

• Grant/Contract Management: (i) Comply with applicable contract and sponsor requirements, OMB Circulars, FAR if applicable, and follow all IIE policies and procedures (ii) Raise potential compliance issues; serve as a compliance resource for program teams (iii) Work with Grants & Contracts and Legal teams to review vendor and sub-recipient agreements and amendments (iv) Ensure that all awards and deliverables are in IIE’s award management system

• Training: (i) Provide guidance to program staff on coding, IIE’s financial policies and procedures, how to use IIE’s financial systems (Concur, PeopleSoft) and explain best practices  (ii) Document and assist with development of financial processes and workflows for the program team (iii) Participate in IIE-wide initiatives and provide feedback to working groups as needed.

Education/Experience:  

• Bachelor’s Degree required; business, accounting, economics, finance or related field preferred.
• At least two years of financial management experience required, preferably in a non-profit setting.
• Financial analysis or financial management experience with the federal government a plus.
• Experience with educational institutions, international programs, and the administration of education abroad programs a plus.

• Knowledge of finance and accounting policies, procedures and administrative practices.
• Excellent knowledge of Excel required.
• Knowledge of federal rules and regulations including Uniform Guidance a plus
• Excellent interpersonal communication skills, both oral and written, including the ability to read and interpret documents such as policy and procedure manuals, and write clear, concise instructions, routing reports and correspondence.
• Experience in projects and tasks involving complex details which require well-developed organizational, time-management and administrative skills.  Ability to multi-task and prioritize competing projects.
• Ability to exercise discretion on confidential matters.
• Ability to communicate and explain financial information to program staff
• Knowledge of Microsoft Office 2010, database and internet software.
• Knowledge of PeopleSoft or similar ERP preferred