Job: Associate Program Officer, Intellectual Exchange and Japanese Studies programs at The Japan Foundation Center for Global Partnership (NYC)
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Position: Associate Program Officer
Posted by: JET Alum Emily Rosenberg (Fukuoka City CIR, 2009-2013)
Location: New York, NY
Status: Full-Time
Overview: The Japan Foundation CGP has an opening for an Associate Program Officer who will work for CGP’s Intellectual Exchange Program as well as the Japan Foundation’s Japanese Studies Program. The Intellectual Exchange Program supports a wide range of policy-oriented projects conducted by U.S. and Japanese institutions including universities, think tanks and non-profit organizations. The Japanese Studies program provides grants designed to enhance Japanese Studies in the US, primarily at the university level, and is overseen by the American Advisory Committee (AAC).
Established in 1972, the Japan Foundation seeks to promote international cultural exchange and mutual understanding between Japan and other countries. The Foundation awards grants in the areas of Arts & Cultural Exchange, Japanese-Language Education Overseas and Japanese Studies and Intellectual Exchange and operates fellowship programs to foster individual research and the development of human resources. The Center for Global Partnership (CGP) was founded within the Foundation in 1991 and seeks to promote exchange and collaboration between the United States and Japan with the goal of fulfilling shared global responsibilities and contributing to the improvements in the world’s welfare.
Responsibilities:
The Associate Program Officer will report to the Program Director and will contribute to the following:
- Grant-making
- Review and assess letters of inquiry and proposals, draft recommendations, and related materials;
- Manage and oversee all phases of the grant process, including communication with and guidance to grant seekers and grantees;
- Monitor on-going grants using a database to ensure timely payments and follow-up of outstanding issues;
- Conduct site visits and represent The Japan Foundation and CGP at meetings and conferences;
- Assist in organizing annual conferences including the AAC meeting, prepare materials and produce meeting summary reports;
- Research fields to identify and monitor trends, new models, and new initiatives.
- Coordination of programs and in-house activities
- Explore creative ideas and develop new networks to foster innovative program ideas and funding initiatives;
- Coordinate various programs including in-house events such as roundtables, seminars, and outreach events;
- Carry out other logistical and administrative duties as assigned by the Program Director and senior management;
- Assist in the proof reading of English documents.
- Communications and public relations
- Coordinate outreach and manage external communications (i.e. website, LinkedIn, Facebook, monthly newsletter, brochures, etc.), including monitoring the media coverage of related topics.
Qualifications:
- Strong oral and written communication skills in English and Japanese, including translation ability;
- Strong organizational skills, keen attention to detail and the ability to manage multiple projects simultaneously;
- Strong analytical skills; the ability, through questioning and informal research, to understand the feasibility and
- implications of submitted proposals;
- Ability to work collaboratively within a team and among colleagues;
- Desire to think creatively, explore new ideas, and develop new networks;
- Understanding of contemporary Japan; experience living in Japan; and interest in promoting a stronger US-Japan
- relationship;
- Prior experience communications and/or public relations preferred;
- Bachelor’s degree required. Master’s degree or equivalent work experience in a relevant field preferred;
- Proficiency in basic software such as MS Word and Excel; database experience preferred;
- Legally authorized to work in the United States
Salary & Benefits: Competitive salary, commensurate with experience, and full benefits.
Job Commencement: September 1, 2015 (or as soon as possible thereafter)
To Apply: Please email Application Cover Sheet, résumé, and one-page writing sample to: job-opening@cgp.org.
The deadline for submitting applications is Tuesday July 28th, 2015.
After the review of applications, leading applicants will be invited to interview. Interviews will take place
Thursday, August 6th and Friday, August 7th. No phone calls please.
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