Sep 7

Job: Programme Support Assistant at the UN University (Tokyo)

Jobs Comments Off on Job: Programme Support Assistant at the UN University (Tokyo)

Via Idealist. Posted by Jayme Tsutsuse (Kyoto-fu, 2013-2014), organizer of Cross-Cultural Kansai.  Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email.

Position: Programme Support Assistant
Posted by: UN University
Location: Tokyo, Japan
Type: Full-time 

Overview:

Under the overall supervision of the UNU-IAS Director, and under the direct guidance and supervision of the Project Director of the Water and Urban Initiative (WUI), the Programme Support Assistant shall perform the following tasks:

• Assist in organizing various events (conferences, symposia, workshops, seminars, etc.) and handle other relevant administrative processes.
• Assist in other day-to-day operations, such as processing various procurements and travels.
• Maintain supporting documents and a filing system for the projects.
• Provide administrative support to external grants, in particular those from the Japanese Ministries, foundations and other donor agencies, and prepare accounting and financial reports as required.
• In assisting with administrative work, liaise closely with the UNU Administrative Office.
• Perform any other duties as may be assigned or required by the Programme Director.

Required qualifications and experience:

• Bachelor’s degree in Business Administration, Public Administration or related fields of study, with at least 2 years of work experience in office administration or related duties.
• Knowledge or background in Environmental Science, Development, Social Sciences, Public Policy or a related discipline would be desirable.
• Knowledge and working experience of organization of conferences, logistical and financial arrangements is preferable. Work experience in international organizations or promoting major international initiatives is an asset.
• Excellent communication skills with proficiency in both oral and written English and Japanese.
• Ability to prioritize tasks, to complete them within a limited time frame and to handle multiple concurrent activities.
• A good team player with strong inter-personal skills, demonstrated by the ability to work in a multicultural, multi-ethnic environment with sensitivity and respect for diversity.

This is full-time employment on a Personnel Service Agreement (PSA) with UNU-IAS. Initial appointment will be for one (1) year, with the possibility of renewal subject to satisfactory work performance, with the combined duration of appointments not exceeding six (6) years.

This is a locally recruited post; no relocation expenses or allowances apply. The successful candidate will be employed under a local contract and will not hold international civil servant status nor be a “staff member” as defined in the United Nations Staff Rules and Regulations. UNU does not sponsor a working visa for this position.

Visit the UNU website for full details on this position.

To Apply:

Interested applicants should submit their applications by email (to 2014iaspsawui@unu.edu), and must include the following:

• a cover letter setting out how the qualifications and experience match the requirements of the position;
• a curriculum vitae and a completed and signed UNU Personal History (P.11) form. Please avoid using similar forms provided by other United Nations organizations;
• full contact information of three (3) referees (UNU-IAS will directly contact the referees in the event that the candidate is shortlisted); and
• an indication of the reference number of the vacancy announcement (2014/UNU/IAS/PSA/PSA/52).

Please note that applications received after the closing date will not be considered