The Hubert H. Humphrey Fellowship Program was initiated in 1978 to honor the late senator and vice president and his life-long commitment to international cooperation and public service. The Humphrey Fellowship Program brings accomplished mid-career educators from developing nations to Vanderbilt’s Peabody College of Education and Human Development for an academic year to study, gain professional experience and foster cultural exchange. The program provides a basis for lasting ties between local residents and the fellows and strengthens the global exchange of knowledge and experience. This Program Coordinator will plan, coordinate and execute weekly events, programs/services for international group.  This is a key role in a small department, supporting mid-career leaders from developing countries.

o   Provides input into the establishment of goals and objectives for the event or program/service.

o   Determines the content and details of the event or program/service.

o   Continuously compiles, reviews and analyzes event or program/service outcomes against the established goals, objectives, and timeliness.

o   Recommends improvements to the event or program/service.

o   Identifies, researches, and selects the facilities necessary for the event or program/service. Schedules facilities as appropriate.

o   Solicits volunteers, students and /or other staff members to help in the execution of the event or service.

o   Determines what marketing efforts are needed and creates budgetary proposals to carry out those marketing efforts.

o   Designs promotional materials for the event or program/service or contracts with internal or external partners to develop such communications.

o   Ensures quality, consistency, and effectiveness of all marketing communications.

o   Acts as a liaison for the event or program/service by answering inquiries, providing information, and addressing concerns.

o   May act as spokesperson for the event or program/service in local media.

o   Develops the overall logistical plan necessary to successfully carry out the event or program/service.

o   Plans the timeline for the set and breakdown of the facilities.

o   Writes specifications, negotiates and monitors agreements for the procurement of services, supplies and equipment, according to University Purchasing policies and guidelines.

o   Maintains appropriate documentation of the event or program/service to ensure compliance with Vanderbilt policies and procedures, as well as those of the funding source, if external.

o   May be empowered to make on-site decisions to resolves problems brought forth by participants, suppliers and vendors.

o   Creates the budgetary proposal for the event or program/service and secures necessary approvals.

o   Has responsibility to ensure that the event or program/service is executed on or under budget.

o   Monitors expenditures and makes decisions on allocation of funds throughout the event or program/service.

o   Makes purchases and requisitions items needed. May have signature authority for such purchases and requisitions.

o   Determines appropriate staffing levels for the event or program/service.

o   Hires, trains and supervises volunteers, student workers, or staff for the event or program/service.

o   Coordinates or provides for the training of staff as needed.

o   Makes salary determinations for students and staff in accordance with University policies & practices.

o   Conducts or contributes to the annual performance evaluations for all staff and student workers.