Via The Foundation Center. Posted by Kay Monroe (Miyazaki-shi, 1995 -97). Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email.
Position: Program Officer II
Posted by: Institute of International Education (IIE)
Location: New York, NY
Start Date: N/A
Purpose of Position:
Manages grants programs in the division, including the Bellagio Center Programs and Competitions and Travel and Learning Fund. Work is carried out independently under general supervision.
Essential Duties and Responsibilities include the following. IIE may add, change, or remove essential and other duties at any time:
•Responsible for complying with applicable contract and sponsor requirements and following all IIE policies and procedures
Bellagio Program Management:
•Manage the completion process; reviewing, processing and organizing completed applications; managing inquiries from candidates; establishing selection committees and preparing application materials for their review, facilitating their meetings and other related activities; maintaining Fellows’ data in database.
•Liaise with the Rockefeller Foundation to manage the Bellagio Center Resident Fellows and the Bellagio Creative Arts Fellows Program.
•Responsible for expanding international outreach for the program – work includes collaboration with IIE’s International Offices to implement a solid recruiting plan in their region and proactive networking with experts in various programmatic areas.
•Provide assistance to applicants by maintaining the Bellagio Application Resource Center on the web and hosting online information sessions about the application process. Host webinars to recruit applicants and provide information about successful applications.
•Periodically write and submit program status and summary reports.
Overall Grants Management:
•Administer grants for program participants and monitor grantees in programs.
•Draft contracts and agreements for new and existing consultants. Process all payment requests and communicates with individual participants regarding payments.
•Arrange travel, lodging, insurance and other logistic needs for grantees and consultants consistent with their contracts or terms of award.
•Ensure that all data is entered into databases and spreadsheets. Create and maintains database and spreadsheet files.
•Assist with proposal development and outreach to other sponsors to market similar professional development exchange programs
•Performs other duties and functions as assigned.
•Bachelor’s degree and at least 4 years of substantive administrative and program management experience required; Master’s degree and 5 years of experience preferred.
•Substantial experience organizing and processing high-volume application materials (including paper; digital; electronic) and arranging selection committees.
•Outreach and marketing experience a plus and experience working with alumni networks highly desired.
•Experience managing a budget and timelines.
•Interest in the arts as a field recommended.
•Excellent organizational ability; ability to multi-task and prioritize workload.
•Ability to communicate effectively and professionally both orally and in writing with Foundation representatives; selection committee members; and potential applicants.
•Ability to work as a member of a team and supervise program assistant staff.
•To perform this job successfully, an individual should have knowledge Microsoft Office 2010, including strong Access and Excel skills; internet software and database software. Webinar experience a plus.
Work Environment and Physical Demands:
Essential functions are typically performed in an office setting with a low level of noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Institute of International Education is an Equal Opportunity Employer, EOE/AA/M/F/D/V
No telephone inquiries please. To apply, please use our on-line application system at www.iie.org/careers