Apr 3

Job: Secretary to Senior Diplomats at the Permanent Mission of Japan to the UN

Jobs Add Comment (2)

via JETAA NY. Posted by Dipika Soni (Ishikawa-ken, 2003-06). Dipika currently works as an in-house translator for PFU (a Fujitsu company) in Kahoku-shi, Ishikawa-ken. She is also the vocalist for the Japanese hardcore punk band DEGRADE.

*Note: If you apply for this position, please let them know you learned of it from JetWit. Thanks.

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Job Position: Secretary to Senior Diplomats at the Permanent Mission of Japan to the UN

Job Details:

The Permanent Mission of Japan to the United Nations is seeking a Secretary to senior diplomats at the Permanent Mission of Japan to the United Nations.

Responsibilities include, but are not limited to:

1. Manage appointment schedules and prepare daily and weekly schedule for senior diplomats
2. Respond to telephone calls, both incoming and outgoing, with efficiency and professional etiquette
3. Coordinate logistics/protocol for conferences, meetings, briefings, receptions, and other official functions
4. Draft and prepare letters and diplomatic correspondence
5. Prepare and mail invitation cards for official functions
6. Prepare and mail greeting cards for senior diplomats
7. Prepare table cards and tray cards for luncheons and dinners
8. Research topics related to the United Nations and Japan as required by the Mission staff members
9. Update and develop contact information including the bio of VIPs as well as invitation list databases
10. Receive and sort incoming mail
11. Assist as a receptionist at official functions
12. Receive guests and serve tea
13. Respond to inquiries
14. Receive dictation from senior diplomats, take accurate and quick notes, and keep records or write up summaries as required

Requirements/Preferences:

1. U.S. citizenship or green card required
2. Computer skills, typing skills (60wpm minimum) and excellent English writing and verbal communications skills required
3. College degree required
4. Basic knowledge of international affairs and diplomacy preferred
5. Familiarity with Japanese language and culture preferred

How to apply:

Position begins: Early May 2011. Please send a cover letter and resume by Monday, 15 April 2011 by 1:00 p.m. to agnes.mallari@dn.mofa.go.jp and jane.conrad@dn.mofa.go.jp with “PMJ Secretary to Senior Diplomats Position” in the subject line. No phone calls please.