Nov 30

Job: Administrative Assistant – Embassy of Japan (DC)

Jobs Comments Off on Job: Administrative Assistant – Embassy of Japan (DC)

Posted by Sydney Sparrow, curriculum and content developer for a real estate school based in Virginia. Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email.

Position: Administrative Assistant
Posted by: Embassy of Japan – Economic Section
Location: Washington, DC
Contract: Full-Time 

The Embassy of Japan is seeking a highly motivated, team-oriented individual for the position of Administrative Assistant. This individual is primarily responsible for managing the schedules and assisting activities of diplomats in the Economic Section. Please see below for a detailed listing of responsibilities.

The Embassy offers group health insurance coverage, paid vacation and sick leave. Working hours are 9:00 am – 5:30 pm, Monday through Friday, with lunch time receptionist duty once a month and the occasional weeknight and/or weekend event (paid overtime). Salary is commensurate with experience. 

Responsibilities:

• Manage the schedules and assist daily activities of diplomats in the Economic Section
• Make appointments, develop itineraries, coordinate transportation for diplomats and guests, answer phone calls and other administrative duties
• Maintain and update a contact list database
• Help organize receptions, cultural events, meetings, and seminars
• Other responsibilities as needed and appropriate

Required and Preferred Qualifications:

• Fluent in English, Japanese ability preferred
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Ability to manage multiple tasks in a fast-paced environment
• Flexibility and resourcefulness
• Bachelor’s degree or equivalent experience