Job: Director of Operations, Global Engagement Office – Santa Clara University
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Posted by Sean Pavlik (Fukui-ken, 2010-12), International Programs Officer for the DC-based Congressional Study Group on Japan. Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email.
Reporting to the Associate Provost for International Programs, the Director of Operations oversees financial and administrative functions of the Global Engagement Office (GEO). The Director of Operations will ensure the operational effectiveness of GEO by providing leadership for major administrative areas including budget and financial operations, facilities management, workflow systems, physical space and the implementation of organizational strategies, practices and policies.
In 2011, Santa Clara University adopted a strategic plan that prioritized “Global Understanding and Engagement”. In 2012, the new Global Engagement Office (GEO) was created. The Director of Operations will play a key role in the continued development of foundational infrastructure to support global learning both within GEO and throughout the University. Please refer to the full posting: https://jobs.scu.edu/postings/2286
Essential Duties and Responsibilities:
1. Oversees the basic administrative operations of the Global Engagement Office
2. Manages budget including developing and implementing controls and processes
3. Manages hiring processes and searches
4. Creates and executes strategies for making GEO more efficient and effective
5. Manages the University International Travel Approval Process in conjunction with the Travel Policy Advisory Committee (TPAC) in keeping with national best practices in Health and Safety and the Forum on Education Abroad’s *Standards of Good Practice*
6. Serves as the institutional lead for Terra Dotta, the University software system for international programs health & safety and travel
tracking throughout the University
7. Manages the University processes for international partnerships and MOUs
8. Collaborates with the broader work of GEO
9. Carries out other duties as assigned by the Associate Provost for IP
Qualifications:
– Bachelor’s Degree required; Master’s Degree preferred
– 6+ years experience in higher education, international education preferred
– Excellent interpersonal and oral and written communication skills
– Experience in developing and implementing operational policy and processes
– Demonstrated ability or promise to work with financial/budget processes
– Demonstrated knowledge of current best practices in international education related to health and safety
– Strong organizational skills and demonstrated ability to prioritize and manage multiple projects simultaneously in a fast paced, dynamic team environment
– Ability to exercise judgment and maintain confidentiality
– Ability to work non-traditional hours, as needed
– Desired: Microsoft Word, Excel, Power Point, Access as well as the database systems Terra Dotta and PeopleSoft, Google calendars, forms, docs
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