Jun 23

Job: Part-time Program Assistant – Corporate Program at Japan Society (NYC)

Jobs Comments Off on Job: Part-time Program Assistant – Corporate Program at Japan Society (NYC)

————————————————————————————————————

Overview: 

The Program Assistant (Part-Time) will work with the Program Officer on managing the logistical and administrative aspects of approximately 2-3 programs per month. He/she will assist in program execution, writing and editing program materials, as well as interacting with thousands of Corporate Members. In addition, the incumbent will assist in researching and planning future programs, program outreach and corresponding with business leaders and other distinguished speakers.

This is a part-time position with a regular weekday schedule of approximately 20 hours per week. On occasion, the Program Assistant will be expected to adjust scheduled hours to work in the evenings or weekends for events.

Essential duties and responsibilities include:

• Handle registrations, confirmations, payments and refunds
• Create guest lists, name badges and other program materials
• Greet and assist participants at events
• Generate program descriptions, thank you and confirmation letters for speakers
• Maintain and update constituent records in Raisers Edge
• Organize files on programs and speakers; update biographical files, photographs and institutional information
• Oversee training and management of corporate program intern(s)
• Work with Program Officer on promotion and outreach of programs via e-calendar, hardcopy calendar and website
• Manage and grow the department’s social media presence
• Conduct detailed research on companies, individuals, industry sectors, and international affairs and report to Program Officer
• Work with Program Officer to develop creative programming, especially in the sectors of world finance and business
• Liaise with Special Events and Development as needed

Requirements:

• A minimum of one year related administrative experience
• Excellent verbal and written English communication skills
• Familiarity with Japanese language and customs preferred
• Interest in and knowledge of international business, government policy
• Knowledge of Window’s office suite; online research and database management
• Superior organizational skills, including ability to keep track of many details at once
• Ability to work with a variety of people on a variety of different projects
• Superior writing and research skills
• Ability to be a self-starter
• Flexibility with schedule with availability to work in the evenings and on weekends for events

Application:

Email your letter of interest and resume to the Director of Human Resources, at – jobs @ japansociety.org