Jun 20

Job: Program Assistant, Robert Bosch Foundation Fellowship Program, RBFAA and Cultural Vistas Fellowship (NYC)

Jobs Comments Off on Job: Program Assistant, Robert Bosch Foundation Fellowship Program, RBFAA and Cultural Vistas Fellowship (NYC)

Via JET alum Carleen Ben.  Posted by Jayme Tsutsuse (Kyoto-fu, 2013-Present), organizer of Cross-Cultural Kansai.  Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email.

Position: Program Assistant
Posted by: Robert Bosch Foundation Fellowship Program, RBFAA and Cultural Vistas Fellowship
Location: New York, NY

Overview:

The Program Assistant supports and assists with the operations of the Robert Bosch Foundation Fellowship Program, the RBFAA and the Cultural Vistas Fellowship Program through customer service, administrative,  program support efforts and event planning and coordination.

Job Duties: 

  • Administrative tasks, including, but not limited to:
    • Filing/scanning applications, depositing/requesting checks, maintaining participant and alumni database for RBFF and CV Fellowship. Active participation in application screening for CV Fellowship
    • Coordinate alumni events for RBFAA, including annual gala and regional events.  Supports the RBFAA in outreach efforts to alumni
  • Answer program inquiries via phone/ e-mail/ mail
  • Communicate with applicants, participants and Cultural Vistas partners
  • Communicate with current/potential participants
  • Supports implementation of project plans and communicative efforts; attends seminars and conducts outreach sessions for both programs as necessary with guidance
  • Coordinate travel arrangements for applicants, fellows and alumni
  • Supports budget administration and overall timeline tracking
  • Assist in marketing and mass mailings
  • Assists the Program Officer in German language assessments of the RBFF Fellows.
  • Other tasks as assigned

Skills and Demonstrated Abilities Required

  • Understanding of program management; project implementation, collaboration, and completion
  • Ability to multi-task, to prioritize workload, to organize, and make decisions in a deadline sensitive environment
  • Demonstrated ability to anticipate outcomes and problem solve
  • Strong analytical skills, good judgment and critical thinking skills
  • Demonstrated ability to maintain proactive, flexible, inventive approach
  • Possess commitment to professionalism and communicability
  • Ability to provide excellent customer service for both internal and external customers
  • Ability to exhibit a collegial attitude and excel within a collaborative team working environment
  • Strong ability to communicate effectively within a multi-cultural environment and with people from diverse cultures and countries
  • Interest in and commitment to the mission of Cultural Vistas
  • Strong German skills required

Computer Equipment and Software Requirements

Must be proficient in Microsoft Suite products. Prior CRM experience a plus.

Education and Experience 

Bachelor’s degree required; International Relations, Business, Education, German and European Studies, or other related degree preferred.

Minimum 1-2 years of previous administrative, customer service, client relations management, or program management experience required. Prior international and/or educational experience strongly preferred.

To learn more, please visit the link: https://home.eease.adp.com/recruit2/?id=9649241&t=1


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