May 26

Job: Program Assistant, International Student Exchange Programs (VA)

Jobs Comments Off on Job: Program Assistant, International Student Exchange Programs (VA)

Via JET alum Carleen Ben.  Posted by Jayme Tsutsuse (Kyoto-fu, 2013-Present), organizer of Cross-Cultural Kansai.  Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email.

Position: Program Assistant
Posted by: International Student Exchange Programs
Location: Arlington VA
Type: full-time

Overview:

ISEP is currently seeking a full-time Program Assistant located in our central office in Arlington, VA (10 minutes from Washington DC). Founded in 1979, ISEP is a nonprofit membership organization with over 300 partner institutions in 50 countries around the world. ISEP provides exchange and study abroad opportunities to over 3,400 students annually.
Position Summary:
Under the general supervision of the Assistant Vice President for Programs, the Program Assistant serves as a member of the Programs Team providing administrative support for the student placement process and program implementation, including data entry, file management, and processing and mailing of application and other program-related materials. Additional duties may include one or more of the following responsibilities: management of transcripts, assistance with J-1 Visa Program and SEVIS Administration, coordination of scholarships, and recording of TOEFL scores.

Principal Accountabilities:
Provides program assistant support for designated region/s

  • Data entry of applications and preparation of student files for program officer review
  • Corresponding with US and International ISEP coordinators with regard to student applications, host site confirmations, and student acceptances
  • Processing and mailing of student applications and other program-related materials as necessary
  • Entering placements, confirmations and students’ acceptances into database
  • Initiating follow up on outstanding confirmations and acceptances
  • Managing student files throughout all stages of placement process and ensuring that student files contain documentation of significant transactions
  • Filing and other administrative tasks

Other Duties as assigned, including, but not limited to:

  • Assisting in country-specific review and development of ISEP publications, materials and website information
  • Assisting in marketing of ISEP programs
  • Researching prospective member institutions in designated region
  • Running statistics on student activity in region
  • Filling in for Staff Assistant at Front Desk as needed

Requirements:
Education:

  • BA Degree in related field

Experience:

  • One year of relevant work experience in an international organization/higher education office
  • Study abroad and/or living abroad experience
  • Knowledge of cultures and educational systems within designated region

Skills:

  • Proficiency in foreign language, preferably Spanish
  • Strong interpersonal communication skills
  • Ability to work and think independently as well as part of team
  • Management of multiple projects with considerable detail
  • Initiative and resourcefulness in solving problems
  • Knowledge of Microsoft Office systems
  • Applicant must have authorization to work in the U.S.

If interested, please send resume and salary requirements to careers@isep.org Subject line must include job title. Applications without salary requirements will not be considered. www.isep.org


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