Apr 17

Job: Education Abroad Advisor & Marketing, GA Tech

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Position: Education Abroad Advisor & Marketing
Posted by: Office of International Education, Georgia Institute of Technology 
Location: Atlanta, GA
Type: full-time

Overview:

The Georgia Institute of Technology is accepting applications for the position of Education Abroad Advisor for Exchange Programs in the Office of International Education, a unit of Academic Affairs.

Located in Atlanta, Georgia Tech is a Research I institution with approximately 20,000 undergraduate and graduate students. Georgia Tech has 6 academic colleges: College of Architecture, College of Computing, College of Engineering (approximately 60% of enrollment), College of Management, Ivan Allen College, and College of Sciences.

In addition to its general role with campus internationalization, the Office of International Education (OIE) serves approximately 5,000+ international students and international scholars, 1,400+ study abroad students, 900+ International Plan Participants, and 140+ International Internship Participants.

There are 8 full-time staff members and 4 student assistants, including this Education Abroad Advisor, working with study abroad programs. Georgia Tech currently offers more than 100 exchange programs and approximately 35 faculty-led study abroad programs.

This position reports to the Director of Education Abroad, and is primarily responsible for advising students, coordinating with staff at Georgia Tech and at partner institutions, and overseeing all of the marketing for GT education abroad. The responsibilities of this position include:

Advise study abroad students, liaise with partner universities, coordinate exchange programs in the following countries/regions: The Middle East and Latin America

1. Serve as main contact and advisor for students interested in exchange programs in countries/regions listed above at all stages of the study abroad experience (from initial interest and application through departure and reentry), including dealing with crises and emergencies in the absence of the Director.
2. Prepare GT applications for Director’s review, prepare acceptance packets or denial letters, and coordinate completion and mailing of host institution’s application documents.
3. Work with students, faculty, academic advisors, and Registrar’s Office on credit transfer for individual students and for general standing approval when possible. This includes processing Foreign Credit Approval forms as well as processing transcripts received after students complete programs.
4. Conduct orientations, both practical/logistical and intercultural (with other advisors).
5. Obtain information to establish credit hour and grade equivalencies when new programs are added and when credit system or grading system changes for existing programs.
6. Obtain information about cost of attendance at host universities in order to prepare budget forms for financial aid purposes.
7. While exchange students are abroad, verify their academic enrollment, work with colleagues at host universities to assist with disciplinary and other unexpected situations that may arise, and continue advising students as needed about their stay abroad, their return to GT, etc.
8. Develop materials (electronic and paper-based) for new exchange programs as they are added to the list of program offerings, and update existing materials to reflect addition of new program (i.e. discipline flyers, general study abroad opportunities flyer, etc.).

Serve as EA Marketing Specialist: Leading the Education Abroad marketing campaign. This includes staying current in campus marketing techniques, bringing new marketing ideas and innovations to the team, and managing the marketing efforts such as freshmen orientation (FASET), Connect with Tech (events for prospective students), creating and running ads, providing information to other departments for publications (such as the Parents’ Program), coordinating coverage for general classroom presentations (including GT 1000), overseeing efforts in social media, overseeing the Fall Study Abroad Fair, etc., and developing and coordinating marketing & recruitment activities including but not limited to:

1. scheduling and organizing information and advising sessions
2. selecting, training, and managing peer advisors
3. annually updating the Exchange Abroad Booklet and other promotional materials
4. Overseeing annual photo contest and SA calendar
5. Working with Computer Support Specialist to maintain and improve online information for students and to develop innovative ways to improve recruitment of outgoing students such as social media, web site content, and other digital/video technologies.
6. Work with academic units and departments as applicable to arrange class presentations or other contact in classes about study abroad, and coordinate those activities

1. Maintain data and report on study abroad statistics as needed for marketing and advertising. Prepare annual reports, and other reports as needed.
2. Oversee efforts to diversify GT’s study abroad population by coordinating efforts to recruit underrepresented students in study abroad (such as minorities, underrepresented majors, etc.)
3. Along with other Education Abroad staff, promote study abroad by attending on-campus events, such as freshmen orientation and events to recruit high school students, and provide general advising to students before they have selected a program in which to participate.
4. Visit partner institutions as necessary to foster strong relationships and facilitate exchanges.
5. Attend professional conferences to remain current in the field of international education and represent GIT.
6. Work as a team with other Education Abroad staff to provide coverage and assistance when other team members are out of the office.
7. Other responsibilities as assigned by the Director of Education Abroad.

Basic requirements: 

* Required to have a Bachelor’s degree
* Required to have three or more years of work experience
* Required to have international experience (work/internship, study, or living outside of United States and its territories)
* Required to have strong written and verbal communication skills and be able to communicate effectively with multiple audiences, both internal (e.g. OIE staff) and external (e.g. students, faculty)
* Required to have flexibility and strong problem-solving skills

Preferred qualifications: 

* Preferred to have work experience in study abroad
* Preferred to have experience working in a university environment
* Preferred to have experience working collaboratively with faculty and administrators
* Preferred to have proficiency in a foreign language
* Preferred to have experience with Filemaker Pro.

Expected Start date: June 2014

Questions regarding university benefits should be directed to the Office of Human Resources.

Contact information for the Office of Human Resources:
(404) 894-3245 24-Hour Job Line: (404) 894-4592

Additional information about Georgia Tech: http://www.gatech.edu
Additional information about the Office of International Education: http://www.oie.gatech.edu

Interested parties must apply online using the Office of Human Resources’ application in order to application to be considered official.

Information on how to apply for this position is available through the GA Tech Office of Human Resources: www.ohr.gatech.edu. Look for Job Number [ 0169716] . Applications will be accepted until the position is filled.