Job: Executive Assistant at Asia Society (NYC)
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Thanks to Shimane JET alum Alexis Sanborn, who works at Asia Society, for sharing this great JET-relevant job listing. Posted by blogger and podcaster Jon Dao (Toyama-ken, 2009-12). Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email.
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Position: Executive Assistant for VP
Location: NYC
Type: Full-time
Overview:
A key facilitator in the communication and interaction between the External Affairs Department, the President, and the Board of Trustees. Support the Vice President, External Affairs in the Department’s day-to-day administrative, and operational activities. Organize administrative and development efforts on behalf of the Vice President’s Office with Trustees, the President’s Office, high-level donors, Asia Society’s management and EA’s senior staff. The Executive Assistant will serve as the focal point in coordinating and executing the Department’s administrative activities.
- Manage the VP’s calendar by scheduling external and internal meetings, conference calls, making travel arrangements, monitoring expenditures; identify ways to increase the Office’s efficiency through planning and ensuring the VP is prepared for meetings, deliverables, etc.
- Coordinate, create, review and edit internal and external correspondence on behalf of the VP and take detailed notes and minutes of board, committee and staff meetings; ensure timely follow-up and reporting;
- Collaborate with the President’s Office and EA’s Executive Directors to build a strong office culture by supporting the team in staff events, effective communications;
- Coordinate and oversee special projects and meetings withthe President’s Office, relevant officers, staff and Trustees;
- Conduct research to produce reports, inform and maximize systems’ utilization by effectively using Raiser’s Edge toenter data, research and information, produce reports;
- Assist in financial administration; expenditure monitoring and reporting in collaboration with the relevant units;
- Provide support to the Department’s Executive Directors (3) and others as appropriate;
- Assist in stewardship, cultivation and special events, as required;
- Ensuring compliance and adherence to established policies and procedures;
- Other duties as assigned.
Requirements:
- Bachelor’s degree and 3-4 years of relevant administrative experience required;
- Excellent written and oral communications skills;
- Experience in working in a fast-paced and dynamic environment;
- Advanced Microsoft Office Suite knowledge; Prezi skills desired;
- Interest and ability to learn diverse software applications
- Database management experience preferred;
- Knowledge of and interest in Asia a plus.
Application:
For positions in New York, please email your cover letter and resume, indicating
position reference code and salary requirements, to:
externalaffairsjobs @ asiasociety.org
Indicate job title and job code in the subject line. Resumes without cover letters will
not be accepted. No phone calls, please. Only those candidates considered for an
interview will be contacted. Please regard your resume as having been received
unless your email is bounced back.
Asia Society is an equal-opportunity employer
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