Nov 28

Job: Administrative Assistant – Columbia Univeristy (NYC)

Jobs Comments Off on Job: Administrative Assistant – Columbia Univeristy (NYC)

Posted by Jayme Tsutsuse (Kyoto-fu, 2013-Present), organizer of Cross-Cultural Kansai.  Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email.

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Position: Administrative Assistant
Posted by: The Office of Global Programs at Columbia University
Location: New York, NY

Basic Function:

Reporting to the Dean of Undergraduate Global Programs/Assistant VP for International Education the incumbent provides high-level administrative, clerical,and organizational support for the Office of Global Programs.

Duties:

  • The incumbent will act as first point of contact supporting the front office by greeting visitors and managing the telephones and e-mail traffic in a busy global programs office which includes study abroad, exchanges, and fellowships. The incumbent will answer general questions related to fellowships, exchanges and study abroad as well as direct students to the appropriate advisors and other University officials.
  • Assists with the operations of the office including liaising with tech support, phone support, facilities, and other University offices. This includes the handling of the mail, maintaining and purchasing supplies, and coordinating student worker projects.  Acts as back up to the Dean’s assistant as necessary.
  • Maintains and reconciles the department purchasing card and petty cash. Maintains records and creates reports from office databases.
  • Provides administrative support for all units within the office including, but not limited to, collecting application materials and uploading documents into the student database, following up with students to ensure completion of their application, and assisting in coordinating the Columbia study abroad fair and other OGP events as needed.
  • The incumbent will be responsible for organizing logistical support for meetings and international visitors. Organize files and storage including discarding outdated material.
  • Other related duties as assigned.

Additional Information:

https://jobs.columbia.edu/applicants/Central?quickFind=139316


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