Mar 9

Job: Program Assistant 03.09.12

Thanks to JET alum Christy Jones of Japan Society (NY) for sharing. Posted by Kay Monroe (Miyazaki-shi, 1995 -97).
Position: Program Assistant

Posted by: Japan Society
Type: Full-time
Location: NY
Salary: NA
Start Date: NA


The Program Assistant will work with the Corporate and Lecture Program Officers on managing logistical and administrative aspects of approximately two to three programs per month. He/she will assist in planning, executing, and managing cultural lectures, symposia, and community outreach activities, and interact with leaders and distinguished speakers in the academic and business community, as well as thousands of corporate members.

To Apply: Email your letter of interest and resume to Jane Fenton, Director of Human Resources, at –

Essential duties and responsibilities include:

  • Handle registrations, confirmations, payments and refunds for participants
  • Create guest lists, name badges and other program materials
  • Greet and assist participants
  • Facilitate travel and logistics for speakers, including hotel, audio/visuals, translations, books and handouts
  • Generate thank you and confirmation letters for speakers
  • Maintain and update Corporate Membership records in Raisers Edge
  • Organize files on programs and speakers; update biographical files, photographs and institutional information
  • Compile invoices and prepare VCRs. Prepare detailed expense and statistical reports
  • Train and coordinate non-staff volunteers and interns to assist at programs
  • Work with Program Officers on promotion of programs via e-calendar, hardcopy calendar and website
  • Help prepare and edit text for Annual Report
  • Conduct detailed research on companies, individuals and industry sectors, and international affairs
  • Work with Program Officers to develop creative programming
  • Liaise with Special Events and Development departments as needed


  • Bachelor’s degree and a minimum of one year related experience
  • Excellent verbal and written communication skills
  • Familiarity with Japanese language and customs
  • Interest in and knowledge of international business
  • Proficiency in Window’s office suite, online research, and database management
  • Superior organizational skills with ability to multi-task and work in a fast-paced environment
  • Strong interpersonal skills, ability to work independently and in a team
  • Superior research and internet skills
  • Availability to work overtime hours as needed
  •  Familiarity with New York Metropolitan area cultural organizations and other non-profit institutions

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