Jan 18

Job: Program Associate – Japan Society (NY)

Jobs Comments Off on Job: Program Associate – Japan Society (NY)

Posted by Sydney Sparrow, curriculum and content developer for a real estate school based in Virginia. Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email.

Position: Program Associate
Posted by: Japan Society
Location: New York, NY
Contract: Temporary

Established in 1907, New York’s Japan Society is an internationally recognized nonprofit, nonpolitical organization that provides access to information on Japan, offers opportunities to experience Japanese culture, and fosters sustained and open dialogue on issues important to the United States, Japan, and East Asia.

The Program Associate will work with the Deputy Director and Program Officer on managing logistical and administrative aspects of approximately three programs per month. He/she will also assist in program execution, future program planning, research, program outreach activities, and interact with leaders and distinguished speakers in the academic and business community, as well as thousands of Corporate Members.

Essential Duties and Responsibilities Include:

• Handle program registrations, payments and refunds
• Create program materials, such as guest lists, name badges, handouts, etc.
• Greet and assist program participants
• Facilitate travel and logistics for speakers, including hotel, audio/visuals, translations, books and handouts
• Compose various departmental communications, including function forms, invitations, event descriptions, and thank you and confirmation letters
• Maintain and update constituent records in Raisers Edge
• Organize files on programs and speakers, update biographical files, photographs and institutional information
• Compile invoices and prepare VCRs. 
• Prepare detailed expense and statistical reports on programs  
• Work with the Deputy Director and Program Officer on promotion of programs via e-calendar, hardcopy calendar, website and twitter
• Conduct research on companies, individuals, industry sectors, and international affairs
• Facilitate and grow the department’s social media presence
• Other duties as assigned

 Qualifications:

• Bachelor’s degree and a minimum of two to three years related experience
• Excellent written and verbal communication skills in English
• Superior research and internet skills
• Ability to read and understand Japanese documents is a plus
• Knowledge of international business and politics
• Proficiency in Microsoft office suite, online research, social media and database management
• Superior organizational skills with ability to multi-task and work in a fast-paced environment
• Strong interpersonal skills, ability to work independently and in a team 
• Availability to work overtime hours as needed

To Apply:  Email your letter of interest and resume to the Director of Human Resources, at jobs@japansociety.org.