Education Abroad Advisor
Georgia Institute of Technology
Office of International Education

The Georgia Institute of Technology is accepting applications for the position of Education Abroad Advisor for Exchange Programs in the Office of International Education, a unit of Academic Affairs.

Located in Atlanta, Georgia Tech is a Research I institution with approximately 20,000 undergraduate and graduate students.  Georgia Tech has 6 academic colleges:  College of Architecture, College of Computing, College of Engineering (approximately 60% of enrollment), College of Management, Ivan Allen College, and College of Sciences.

In addition to its general role with campus internationalization, the Office of International Education (OIE) serves approximately 5,000+ international students and scholars, 2,000+ study abroad students, 900+ International Plan participants, and 140+ global internship students.

There are 9 full-time staff members and 5 student assistants, including this Education Abroad Advisor, who work with study abroad programs.  Georgia Tech currently offers more than 100 exchange programs and approximately 35 faculty-led study abroad programs.

This position reports to the Director of Education Abroad, and is primarily responsible for advising students, coordinating with staff at Georgia Tech and at partner institutions, and liaising with Academic Units at GT to find the best matches for their curriculum in GT exchange programs.  The responsibilities of this position include:

1.  Advise study abroad students, liaise with partner universities, coordinate exchange programs in the following regions:  Asia, Oceania, the United Kingdom, Ireland, Canada, and the Middle East.
*   Serve as main contact and advisor for students interested in exchange programs in countries/regions listed above at all stages of the study abroad experience (from initial interest and application through departure and reentry), including dealing with crises and emergencies.
*   Prepare GT applications for Director’s review, prepare acceptance packets or denial letters, and coordinate completion and mailing of host institution’s application documents.
*   Work with students, faculty, academic advisors, and Registrar’s Office on credit transfer for individual students and for general standing approval when possible. This includes processing Foreign Credit Approval forms as well as processing transcripts received after students complete programs.
*   Conduct orientations, both practical/logistical and intercultural (with other advisors).
*   Research and collect information to establish credit hour and grade equivalencies when new programs are added and when credit system or grading system changes for existing programs.
*   Obtain information about cost of attendance at host universities in order to prepare budget forms for financial aid purposes.
*   While exchange students are abroad, verify their academic enrollment, work with colleagues at host universities to assist with disciplinary and other unexpected situations that may arise, and continue advising students as needed about their stay abroad, their return to GT, etc.
*   Develop materials (electronic and paper-based) for new exchange programs as they are added to the list of program offerings, and update existing materials to reflect addition of new program (i.e. discipline flyers, general study abroad opportunities flyer, etc.).
2.  Serve as academic liaison for exchange programs:  work with Academic Advisors, Undergraduate Coordinators, and others in academic units to serve as their primary contact about overall foreign credit transfer, preferred partnerships, and other exchange program matters.
3.  Coordinate intercultural trainings/reentry for exchange students.  This includes assisting the Assistant Director with content, scheduling rooms, preparing packets/materials, communicating with students, and serving as trainer/presenter.
4.  Develop and Coordinate marketing & recruitment activities for exchange programs in assigned regions through activities including but not limited to:

*   scheduling and organizing information and advising sessions
*   organizing promotional activities and events targeted to promote exchanges
*   creating exchange presence at SA Fair
*   working with Sr. IT Support Professional to maintain and improve online information for students participating in exchange programs and to develop innovative ways to improve recruitment of outgoing exchange students
*   working with academic units and departments as applicable to arrange class presentations or other contact in classes or in units about exchange programs, and coordinate those activities
*   using the interested students database
*   participate in campus activities, visit campus and students orgs, and develop relationships that will assist in marketing and recruitment of participants

1.  Manage participants’ records in filemaker pro database: Collect required documents from students and enter data as appropriate to track participants, to coordinate applications, and to keep records updated and accurate.  Follow up with students as appropriate to ensure that records are complete.
2.  Along with other Education Abroad staff, promote participation in GT international Programs by attending on-campus events, such as freshmen orientation and other campus sponsored events, and provide general advising to students before they have selected a program in which to participate.
3.  Visit partner institutions as necessary to foster strong relationships and facilitate exchanges.
4.  Attend and present at professional conferences to remain current in the field of international education and represent GIT.
5.  Other responsibilities as assigned by the Director of Education Abroad.

Basic requirements:

*   Required to have a Bachelor’s degree
*   Required to have three to four years of work experience
*   Required to have international experience (work/internship, study, or living outside of United States and its territories)
*   Required to have strong written and verbal communication skills and be able to communicate effectively with multiple audiences, both internal (e.g. OIE staff) and external (e.g. students, faculty)
*   Required to have flexibility and strong problem-solving skills

Preferred qualifications:

*   Preferred to have work experience in study abroad
*   Preferred to have experience working in a university environment
*   Preferred to have experience working collaboratively with faculty and administrators
*   Preferred to have proficiency in a foreign language
*   Preferred to have experience with Filemaker Pro.

Expected Start date: February 2016

The position is classified as Education Abroad Advisor, Grade A7, anticipated starting salary range is $40,800-$46,400, commensurate with experience.
Questions regarding university benefits should be directed to the Office of Human Resources.

Additional information about Georgia Tech:  http://www.gatech.edu
Additional information about the Office of International Education:  http://www.oie.gatech.edu<http://www.oie.gatech.edu/>