Sep 1

Job: Part-time Administrative Assistant, Japan-America Society of Dallas/Fort Worth (Dallas, TX)

Jobs Comments Off on Job: Part-time Administrative Assistant, Japan-America Society of Dallas/Fort Worth (Dallas, TX)

Job posting by Lauren Sethney (Niigata-shi CIR, 2000-2003).  Lauren serves as the Program Director at the Japan-America Society of Dallas-Fort Worth.

Job Summary:
Performs general administrative functions to support the efficient and professional operation of the organization. Primary areas of responsibility include: maintaining membership records; providing administrative support for programs and events; updating the society’s website; fielding public inquiries; performing basic accounting functions; providing meeting support; and performing general office work.

Essential Duties and Responsibilities:
• Maintains the Society’s membership records, ensuring that records are accurate and current, including: sending renewal notices, processing payments, maintaining database, updating online directory
• Provides administrative support for programs and events, including: creating online registration pages, tracking advance registration, making travel arrangements, preparing mailings, producing printed pieces

• Provides administrative support for annual Sun & Star Legacy Award Dinner and Silent Auction, including correspondence, mailings, donor and auction records, and event registration
• Updates the society’s website
• Performs basic accounting functions, including: managing the credit card processing system, preparing bank deposits, processing checks, sending invoices, monitoring accounts receivable
• Provides administrative support for Board of Directors and committee meetings, including scheduling meetings, sending notices, tracking replies, ordering food, preparing handouts
• Answers the telephone and manages the society’s general e-mailbox
• Fields inquiries from the public for Japan-related information and resources
• Processes mail and maintains postage
• Purchases and maintains office supplies
• Serves as liaison to tech support, vendors, service providers
• May perform other duties as assigned

Qualifications:
• High school diploma or GED (two years college or equivalent work experience preferred)
• Minimum two years’ related work experience or formal secretarial/administrative assistant training
• Excellent computer skills: Proficiency in Microsoft Office and Outlook necessary; Access, and Quickbooks desirable; experience with website maintenance
• Accurate and detail-oriented
• Strong organizational skills and ability to manage multiple tasks
• Excellent interpersonal and customer relations skills
• Good written and oral communication skills
• Fluency and accuracy in English language essential, both oral and written
• Experience with event planning and teamwork a plus
• Japan-related interest and experience a plus

Work environment & physical demands:
20 hours per week
Small office and small staff, close work environment
May be stressful at times in relation to event deadlines

Disclaimer statements:
May perform other duties as assigned
The above statements are intended to describe the general nature and level of work being performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

Please submit resume and cover letter to Anna McFarland, Executive Director, at anna@jasdfw.org.