Job: Administrative Assistant, Invesco (Dallas)
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Job posting by Lauren Sethney (Niigata-shi CIR, 2000-2003). Lauren serves as Program Director at the Japan-America Society in Dallas-Fort Worth.
Via Michelle Tillis, Invesco
GENERAL PURPOSE OF POSITION
This position requires one to work in a team position to support the Managing Director and investment team of the Real Estate Securities department and provide translation as needed for various documents and presentations.
PRIMARY DUTIES AND RESPONSIBILITIES
*Serve as an administrative teammate with other administrative personnel.
*Coordinate meeting schedules for the investment team.
*Coordinate travel arrangements to include Asia, Australia, Europe, etc.
*Provide basic research support such as running routine reports and performing certain data entry tasks
*Prepare agenda package for Monthly Real Estate Securities Management Committee Meetings
*General administrative duties that include drafting correspondence, mail distribution, faxing, copying, filing, ordering of office supplies, etc.
*Back-up duties that include answering and screening Managing Director’s calls, maintaining department calendar, scheduling meetings, coordinating U.S. travel, catering, etc.
*Upkeep of various databases
*General file maintenance
*Coordinate with product management and graphics departments for various marketing materials required for meetings, conferences, etc.
WORK EXPERIENCE:
*MUST HAVE EXPERIENCE WITH SCHEDULING INTERNATIONAL MEETINGS AND TRAVEL.
*BILINGUAL SKILLS (JAPANESE/ENGLISH OR PORTUGUESE/ENGLISH) PREFERRED.
*Minimum 3 years secretarial/administrative support experience.
*Must have experience supporting multiple high level executives.
SKILLS:
-Fluent in English and it is highly desirable to have foreign language skills in Japanese or Portuguese ‘ both written and verbal
-Advanced computer skills in Microsoft Office 2003: Word, Excel, PowerPoint and Access.
-Proven organizational skills.
-Proven communication skills, both verbal and written.
-Proven client service/communication skills.
-Ability to prioritize work.
-Ability to work with others at all levels.
-Ability to meet tight deadlines.
Please send resume and cover letter to : michelle.tillis@invesco.com
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