Dec 8

Job: Office Clerk – Quick USA (Texas, USA)

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Posted by Sydney Sparrow. Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email.

Position: Office Clerk
Posted by: Quick USA
Location: Houston, Texas, USA
Contract: Full-Time

Thanks to Carlos Medina (Oita, 2019-2022) for passing along the following job opening.

A Japanese Company Food Company located in the Houston, TX area is currently looking for a full time, fully onsite Office Clerk to take care perform clerical duties, assist with record filings/reports and support other departments as needed among other duties.

This position requires business or native level and 1-3 years of previous office-related experience. The mastery of basic level Japanese and/or Chinese (read, write, listen) would be preferred.

Working hours would be from 9-6 from Monday through Friday.

DOE and experience, the pay range for this position would be around the 35k-41k

Your essential duties would be as followed:

• Greets and directs visitors at the front desk. Answers, screens, and forwards incoming calls to the appropriate personnel.
• Operates office machines such as copiers, scanners, PCs, phones, and voice mail system to perform clerical duties
• Updates and maintains business insurance, contracts, registration, and general business license
• Orders for office supplies as requested by departments
• Assists record filings, report/form typing, memo or letter preparations for management.

• Supports other departments such as Sales, Purchasing, Accounting and Warehouse as needed. The examples of the tasks include, but not limited to:
  • Input, update, and maintain orders, invoices, and bill-back data within the Company database, update and maintain customer records in the Company database.
  • Assist sales associes by monitoring active purchase orders and ensuring that orders are completed on time.
  • Answer simple questions from customers about product features, product benefits, and procedure
  • Assist with shipping and receiving logistics, customers’ orders, inquiries, and returns
• Manage calendars and appointment scheduling
• Prepares and maintains accounting documents and records accurately
• Performs simple bookkeeping, A/R, A/P, and daily journal for accounting purposes
• Reviews, billing statements, invoices, and similar documents for accuracy; alerts management of any discrepancies.
• Attends Company events and functions outside of normal working hours
• Other duties as required by manager
• Obligation to answer all management as requested

Please consider the following qualifications:

• Able to lift up to 20 pounds
• Business level English required – read/write/speak/listen
• Basic level Japanese or Chinese preferred – read/write/speak/listen
• 1 – 3 office administration experiences required
• Ability to work independently
• Ability to adapt to frequent changes in assignments and workload
• High school diploma or equivalent required
• Basic mathematical knowledge – markups, discounts, currency, etc.
• Basic accounting/bookkeeping knowledge—AP/AR
• Basic Microsoft Office proficiency (Word, Outlook, Excel, PPT…)
• Communication and interpersonal skills
• Exceptional organization and time management skills
• Customer service skills

Application Process: Please send you resume to carlos@919usa.com