Feb 9

Job: Visa Coordinator – Temple University (Tokyo, Japan)

Jobs Comments Off on Job: Visa Coordinator – Temple University (Tokyo, Japan)

Posted by Sydney Sparrow. Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email.

Position: Visa Coordinator
Posted by: Temple University, Japan Campus
Location: Tokyo, Japan
Contract: Full Time; Visa Sponsorship Availiable

OVERVIEW OF POSITION
TUJ has close to 1,200 visa-sponsored students in the undergraduate and graduate programs. About 15-20% of the visa students are short-term study abroad students coming from our main campus in the US and the rest are locally admitted degree-seeking students. The Visa Coordinator will assist students with various visa applications (new student visa, switching sponsorship, and visa extension), and work with students to maintain their visa status while in Japan. The Visa Coordinator is responsible for understanding and explaining Japanese immigration laws and TUJ visa regulations, and monitoring students to make sure they are following these policies.

About the Office of Students Services and Engagement (OSSE), our office provides high-quality services to TUJ’s diverse student population to support their success and well-being as they become members of the university community. OSSE assists incoming students with student visa applications, financial aid, housing, and organizes orientations to help students adapt to the academic and social life at TUJ. OSSE also oversees student activities and events both on and off campus and works with various student groups to encourage social interaction among students. As a member of the Office of Student Services and Engagement, you will have the opportunity to support off-campus student activities and excursions.

OVERVIEW OF RESPONSIBILITIES

• Process student visa-related applications
• Assist students with extensions and status changes
• Assist students in complying with Japanese immigration and TUJ visa regulations
• Answer inquiries relating to visas and immigration-related matters
• Create and file immigration status reports
• Update databases with visa-related information
• Closely monitor for visa violations (registration check, landing permission expiration check, Job Hunting Visa related documents, etc.)
• Work with vendors who support the visa operation
• Support visa-related information sessions for new and current students

QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree
• Fluent in both English (business level) and Japanese (native level)
• The coordinator should be able to communicate well with Japanese immigration officers in written and verbal Japanese and with native English-speaking students
• Demonstrated meticulous documentation preparation experience
• Detail-oriented
• Strong computer skills in database management, Microsoft 365 (Teams and Forms), and Word
• Intermediate Excel skills (knowledge of VLOOKUP, etc.)
• Well-organized and efficient
• Customer-oriented
• Experience studying abroad and/or handling immigration and study abroad matters a plus
• Working knowledge of CRM systems, Office Scripts, and VBA a plus

DEPARTMENT
Office of Student Services and Engagement

POSITION TYPE
Full-time

REPORT TO
Director of Visa Services, Office of Student Services and Engagement

WORK HOURS
09:00–17:30, Monday through Friday

LOCATION
Tokyo Campus (Sangen-jaya station)

VISA REQUIREMENT
Temple University, Japan Campus (TUJ) is able to sponsor a visa for this position.

SALARY & BENEFITS
Commensurate with experience. 11 days paid vacation in the first fiscal year (July-June) increasing to 20 days after 6 years of employment, plus 5 paid “personal and sick days” each year. Japanese social insurance and pension, commuting allowance, and tuition benefits for Temple University, Japan Campus (TUJ) programs.

APPLICATION PROCESS

Review of applications will begin immediately with a desired start date of March 1st or shortly thereafter. Send applications to tujjobs@tuj.temple.edu with:

• a cover letter highlighting relevant experience and what appeals to you about the position
• a resume or curriculum vitae
• a list of two references with contact information

Indicate the title of the position you are applying for in the email subject box. Also, we would appreciate it very much if you could let us know from which website/resource you found out about this position.

Only those applicants who make it past the initial review will be contacted.

Temple University, Japan Campus is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status, or any characteristic protected by law.