Mar 22

Job: Program Administrator – Bucknell University (Pennsylvania, USA)

Jobs Comments Off on Job: Program Administrator – Bucknell University (Pennsylvania, USA)

Posted by Sydney Sparrow. Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email.

Position: Program Administrator, Associated Kyoto Program
Posted by: Bucknell University
Location: Lewisburg, Pennsylvania
Contract: Full-Time

Primary Function(s): Coordinates all US based activities of Associated Kyoto Program (AKP) with activities at the Kyoto Center. Provides general administrative support for the Chair of the Board of Directors as well as the Board Members from the 13 consortium institutions. Anticipated start date: May 2016.

Duties and Responsibilities:

• Represent AKP at Study Abroad Fairs providing information on program and admission requirements with prospective students, parents, and member institutions
• Manage application, interview, selection, and enrollment process, arrange student travel and obtain visas
• Coordinate Faculty Fellow and regular faculty application processes
• Liaise with Faculty Fellows regarding housing, visas, travel and stipends, and with Doshisha University International Center about Fellows
• Communicate extensively with Japanese program staff in Japanese and English
• Process all financial requests and disbursements, including international money transfers and compile financial reports for Board of Directors, annual audit, and tax filings
• Coordinate activities with the member colleges, Kyoto Center, and Agent College Comptroller
• Update publicity materials, applications, and handbooks, and maintain the AKP website including alumni database, application, and student evaluations
• Travel to Executive Committee and Board of Directors meetings (July, October, March) and occasionally to Kyoto, Japan
• Supervise student employees and web technician and provide administrative assistance to Chair and Board of Directors
• Develop alumni network and keep alumni records up to date

Minimum Qualifications

• Education/Experience:
  • Bachelor’s degree.
  • Minimum of one year of professional experience.
• Skills:
  • Written and spoken Japanese language skills.
  • Computer skills including word processing, spreadsheet, Adobe CS (specifically Photoshop and InDesign), and website and database management.
  • Organizational skills, high degree of accuracy, attention to detail, ability to work in an unsupervised environment efficiently and complete tasks in a timely manner.
  • Strong interpersonal skills and excellent communication skills (written and oral) as well as an awareness of the sensitivities of others are important.
  • Must maintain confidentiality.

Preferred Qualifications

• Experience living and working in Japan, preferably as an AKP student and in another capacity.
• Professional experience in study abroad and/or in higher education preferred or an equivalent combination of education and experience.
• Review of applications will begin immediately. Applicants must be authorized for unrestricted employment in the United States.

Application Process: Please forward a resume, cover letter, and contact information for three references to:

Please direct any questions to Erik R. Lofgren: lofgren@associatedkyotoprogram.org