Job: Executive Associate for the Asia Society (NY)
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Via Philanthropy News Digest. Posted by Kim ‘Kay’ Monroe (Miyazaki-shi, 1995 -97). Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email.
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Position: Executive Associate Faculty
Posted by: Asia Society
Type: N/A
Location: New York, New York
Salary: N/A
Start Date: N/A
Overview:
Asia Society, a prestigious, global, cultural and educational non-profit seeks an Executive Associate to support the Vice President, External Affairs by managing schedule and the Vice President’s office; establishing systems to manage the flow of administrative work in the External Affairs Department and developing and directing the department’s office policies and procedures.
Responsibilities:
•Answering telephone calls from a wide array of individuals in the U.S. and Asia, including trustees, high-level donors and staff;
•Scheduling appointments and maintaining Vice President’s calendar;
•Composing and editing correspondence for the Vice President;
•Collecting and assembling background materials for Vice President’s daily schedule;
•Performing word processing and spreadsheet applications;
•Maintaining the Vice President’s files;
•Handling Vice President’s travel arrangements and other reservations;
•Expense reconciliation for Vice President’s corporate expenses;
•Using Raiser’s Edge to research information, data entry and producing reports;
•Carrying out research projects of various kinds, from individual gift histories to developing new methods of handling various administrative projects;
•Developing systems, policies and procedures, improve administrative workflows to increase departmental efficiency;
•Assisting with special projects and events as needed;
•Organizing and analyzing mail for proper disposition;
•Attending meetings and taking detailed notes, as necessary;
•Providing administrative support to the Board of Trustees’ and Committees;
•Providing support to the Department’s Executive Directors (3) and other Directors (2) as time permits;
•Other duties as assigned.
Requirements:
•Bachelor’s degree and 4-5 years demonstrated experience acting as right-hand to senior level executive preferred;
•Outstanding written, verbal and organizational skills required;
•Must be flexible, highly organized, able to set priorities and manage multiple tasks, take initiative, and be able to come up with creative solutions to resolve problems;
•High degree of confidence and ability to exercise independent judgment required;
•Ability to work with trustees, volunteers, major donors and all levels of staff with tact and good judgment;
•Attention to detail; teamwork and professionalism ;
•Interest and demonstrated experience in working in a fast-paced and dynamic environment ;
•Advanced Microsoft Office knowledge (Word, Excel, PowerPoint and Outlook) and interest and ability to learn new programs as needed;
•Database management experience, Raiser’s Edge preferred ;
•Knowledge of and interest in Asia a plus
Application Instructions
How to apply:
Email cover letter and resume with salary expectations to: externalaffairsjobs @asiasociety.org. Indicate job code FY1314 and job title in the subject line. Resumes without cover letters will not be considered. For benefits information go to: www.asiasociety.org/jobs
http://foundationcenter.org/pnd/jobs/job_item.jhtml?id=350700001
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