{"id":6672,"date":"2009-06-04T21:33:39","date_gmt":"2009-06-05T01:33:39","guid":{"rendered":"http:\/\/jetwit.com\/wordpress\/?p=6672"},"modified":"2009-06-04T21:36:47","modified_gmt":"2009-06-05T01:36:47","slug":"job-us-japan-council-office-manager","status":"publish","type":"post","link":"https:\/\/jetwit.com\/wordpress\/2009\/06\/04\/job-us-japan-council-office-manager\/","title":{"rendered":"Job: U.S.-Japan Council Office Manager (D.C.)"},"content":{"rendered":"<p><em>via JETAA DC:<\/em><\/p>\n<p><strong>Employer<\/strong>: The U.S.-Japan Council\u00a0<\/p>\n<p><strong>Title<\/strong>: Office Manager\u00a0<\/p>\n<p><strong>Responsibilities<\/strong>: The Manager will be an integral part of a small team\u00a0of people in a new nonprofit membership organization focused on\u00a0U.S.-Japan relations. The Manager will have primary responsibility for\u00a0Council office administrative operations and provide some communications\u00a0and program support. The position requires an individual who is\u00a0flexible, able to multi-task and prioritize, proactive, organized, able\u00a0to plan and meet deadlines and comfortable working independently and as\u00a0part of a team. The Manager&#8217;s duties include but are not limited to the\u00a0following: <!--more-->****<\/p>\n<p><strong>Administrative: approximately 70%\u00a0<\/strong><\/p>\n<ul>\n<li>Database: Responsible for maintaining funder database, providingsupport for fundraising (data entry and assisting with bulk mailing) and\u00a0grant preparation activities, as required. Coordinate with LA-based\u00a0Program Coordinator on data entry and maintenance of membership lists.\u00a0<\/li>\n<li>Payroll: Call in bi-weekly payroll, and maintain filing system of\u00a0records of employee time sheets.\u00a0<\/li>\n<li>Budget: Enter vender billing and prepare checks for the Executive\u00a0Director; enter bank deposit information using Quickbooks system. Track\u00a0spending, pay bills.\u00a0<\/li>\n<li>Filing: Establish and maintain filing system for vendor billing\u00a0accounts, funder reports and records and office administration. Organize\u00a0and maintain office filing system (electronic and hard copy),<\/li>\n<li>Order supplies, and manage IT and other office equipment. Liaison with\u00a0office vendors.\u00a0<\/li>\n<li>Help maintain relevant permits, licenses and certifications.\u00a0<\/li>\n<li>Assist the Executive Director in ensuring Council&#8217;s compliance with\u00a0federal, state, and local laws and regulations.\u00a0<\/li>\n<li>Maintain office schedule, schedule conference calls, Board meetings\u00a0and provides scheduling and logistical support as needed for Council\u00a0events.\u00a0<\/li>\n<li>Screen calls and email inquiries, including fielding and responding to\u00a0general information requests.\u00a0<\/li>\n<li>Make travel arrangements and handle other logistical matters as\u00a0requested.\u00a0<\/li>\n<li>As needed, draft correspondence and other documents.\u00a0<\/li>\n<li>Help recruit and supervise interns.\u00a0<\/li>\n<li>Provide some Board and Member-related support\u00a0<\/li>\n<\/ul>\n<p><strong>Communications and Programs: 30%<\/strong>\u00a0<\/p>\n<ul>\n<li>Assist with website &#8211; content development, research and updates.\u00a0<\/li>\n<li>In coordination with Program Coordinator, organizes and distributes\u00a0email newsletters and blasts.\u00a0<\/li>\n<li>Assist with programs and events.\u00a0<\/li>\n<\/ul>\n<p><strong>Additional Qualifications:\u00a0<\/strong><br \/>\nApplicants with an interest in U.S.-Japan and Asia relations and\u00a0Japanese language ability (written, oral) are strongly encouraged to\u00a0apply. Experience working with nonprofit organizations is helpful, as\u00a0are familiarity with Quickbooks (non-profit edition), Microsoft Office\u00a0(Word, Excel, Powerpoint) and Salesforce.com and other databases,\u00a0payroll (Paychex), budget, filing and office organizing systems.\u00a0<\/p>\n<p><strong>How to Apply:\u00a0<\/strong><br \/>\nInterested applicants should send a cover letter, resume, and writing\u00a0sample to:\u00a0<a rel=\"nofollow\" href=\"mailto:syanagi%40usjapancouncil.org\" target=\"_blank\">syanagi[at]usjapancouncil[dot]org<\/a><\/p>\n<p><em>See full job listing <\/em><a href=\"http:\/\/www.idealist.org\/if\/i\/en\/av\/Job\/336440-299\/c\" target=\"_blank\"><em>here<\/em><\/a><em>.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>via JETAA DC: Employer: The U.S.-Japan Council\u00a0 Title: Office Manager\u00a0 Responsibilities: The Manager will be an integral part of a small team\u00a0of people in a new nonprofit membership organization focused on\u00a0U.S.-Japan relations. The Manager will have primary responsibility for\u00a0Council office administrative operations and provide some communications\u00a0and program support. The position requires an individual who is\u00a0flexible, [&hellip;]<\/p>\n","protected":false},"author":31,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2},"jetpack_post_was_ever_published":false},"categories":[1],"tags":[],"class_list":["post-6672","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"aioseo_notices":[],"aioseo_head":"\n\t\t<!-- All in One SEO 4.9.8 - aioseo.com -->\n\t<meta name=\"description\" content=\"via JETAA DC: Employer: The U.S.-Japan Council Title: Office Manager Responsibilities: The Manager will be an integral part of a small team of people in a new nonprofit membership organization focused on U.S.-Japan relations. 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