{"id":50917,"date":"2025-04-13T14:16:00","date_gmt":"2025-04-13T18:16:00","guid":{"rendered":"https:\/\/jetwit.com\/wordpress\/?p=50917"},"modified":"2025-05-01T21:20:07","modified_gmt":"2025-05-02T01:20:07","slug":"job-office-coordinator-office-administrator-quick-usa-glen-allen-va-usa","status":"publish","type":"post","link":"https:\/\/jetwit.com\/wordpress\/2025\/04\/13\/job-office-coordinator-office-administrator-quick-usa-glen-allen-va-usa\/","title":{"rendered":"Job: Office Coordinator\/ Office Administrator – Quick USA (Glen Allen, VA, USA)"},"content":{"rendered":"\n

Posted by Sydney Sparrow.<\/strong> Click here<\/a> to join the JETwit Jobs Google Group and receive job listings even sooner by email<\/em>.<\/p>\n\n\n\n

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Position:<\/strong> Office Coordinator\/ Office Administrator
Posted by:<\/strong><\/em> Consulate General of Japan in New York<\/a><\/em>
Location:<\/strong> Glen Allen, VA, USA
Contract:<\/strong> Full-Time<\/em><\/p>\n\n\n\n

Thanks to Carlos Medina (Oita, 2019-2022) for passing along the following job opening.<\/p>\n\n\n\n

A Japanese Construction Company is currently looking for a full time, fully onsite Office Coordinator\/ Office Administrator to join their Glen Allen, VA location.

This position is for a full\u2010time position which has the role of developing, supporting, and expanding company’s presence in North America by collaborating with the local teams and business partners to anticipate and meet challenges.

As an Office Administrator, you will support day-to-day office functions, administrative coordination, and serve as a key internal resource for office-related operations. DOE and skills, the pay range for this position would be around the 45k-50k mark.<\/p>\n\n\n\n\n\n\n\n

Your essential duties would be as follows:<\/strong>
I. Accounting, Finance & Tax Compliance
<\/strong>\u2022 Manage day-to-day accounting operations, including journal entries, general ledger maintenance, and account reconciliation
\u2022 Prepare and submit monthly, quarterly, and annual financial statements
\u2022 Oversee accounts payable and receivable, expense reports, cash disbursements, and bank reconciliations
\u2022 Support budgeting and forecasting processes, monitor variances and provide analysis
\u2022 Assist with internal controls implementation and process improvements
\u2022 Coordinate with external CPA firms and tax advisors for timely and accurate tax filings
\u2022 Ensure compliance with federal, state, and local tax regulations (e.g., corporate tax, sales\/use tax, payroll tax)
\u2022 Prepare documentation for tax audits and support audit procedures
\u2022 Collaborate with headquarters in Japan on consolidated financial reporting and intercompany transactions
\u2022 Maintain accurate records and documentation of financial activities

II. Office Management & Administration
<\/strong>\u2022 Manage office operations including supplies, vendor coordination, mail handling, and facility services
\u2022 Greet and assist visitors, answer phones, and coordinate internal and external communications
\u2022 Schedule meetings, appointments, and assist in administrative planning
\u2022 Support HR functions such as onboarding documentation and employee records coordination
\u2022 Maintain cleanliness and organization of the office environment
\u2022 Track and report on administrative budgets and expenditures
\u2022 Coordinate facility maintenance and communicate with building management as needed
\u2022 Manage and track office and plant-wide supply inventory and reorder as needed
\u2022 Support the Plant Manager in maintaining a safe and compliant work environment, including participation in safety protocols and communication of safety procedures

Please consider the following qualifications:
<\/strong>\u2022 High level of integrity and trustworthiness, particularly in handling financial transactions and confidential information
\u2022 Strong interpersonal skills and the ability to work collaboratively across departments
\u2022 Bachelor\u2019s degree in Accounting, Finance, Business, or related field preferred
\u2022 Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, Outlook)
\u2022 Strong attention to detail, accuracy, and analytical thinking
\u2022 Ability to manage multiple priorities and meet deadlines
\u2022 Effective verbal and written communication skills
\u2022 Experience working in a bilingual (Japanese\/English) or multicultural work environment is a plus

Please send your resume to\u00a0carlos@919usa.com<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

Posted by Sydney Sparrow. Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email. Position: Office Coordinator\/ Office AdministratorPosted by: Consulate General of Japan in New YorkLocation: Glen Allen, VA, USAContract: Full-Time Thanks to Carlos Medina (Oita, 2019-2022) for passing along the following job opening. A Japanese Construction Company is currently looking for a full time, […]<\/p>\n","protected":false},"author":141,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":true,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false},"version":2},"jetpack_post_was_ever_published":false},"categories":[3],"tags":[],"class_list":["post-50917","post","type-post","status-publish","format-standard","hentry","category-jobs"],"aioseo_notices":[],"aioseo_head":"\n\t\t\n\t\n\t\n\t\n\t\n\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t\n\t\t