{"id":41669,"date":"2017-08-09T18:51:19","date_gmt":"2017-08-09T22:51:19","guid":{"rendered":"http:\/\/jetwit.com\/wordpress\/?p=41669"},"modified":"2017-08-09T18:51:19","modified_gmt":"2017-08-09T22:51:19","slug":"job-administrative-associate-showa-boston-institute-of-language-culture-jamaica-plain-ma","status":"publish","type":"post","link":"https:\/\/jetwit.com\/wordpress\/2017\/08\/09\/job-administrative-associate-showa-boston-institute-of-language-culture-jamaica-plain-ma\/","title":{"rendered":"Job: Administrative Associate &#8211; Showa Boston Institute of Language &amp; Culture (Jamaica Plain, MA)"},"content":{"rendered":"<p><em>Posted by\u00a0<strong>Sydney Sparrow.<\/strong><\/em><em>\u00a0<a href=\"https:\/\/groups.google.com\/forum\/?hl=en&amp;fromgroups#%21forum\/jetwitjobs\">Click here<\/a>\u00a0to join\u00a0the\u00a0<a href=\"https:\/\/groups.google.com\/forum\/?hl=en&amp;fromgroups#%21forum\/jetwitjobs\">JETwit Jobs Google Group<\/a>\u00a0and receive job listings\u00a0even sooner\u00a0by email.<\/em><\/p>\n<hr \/>\n<p><em><b>P<\/b><b>osition: <\/b>Administrative Associate<\/em><br \/>\n<em><strong>Posted by: <\/strong>Showa Boston Institute of Language &amp; Culture<\/em><br \/>\n<em><strong>Locati<\/strong><strong>on: <\/strong>Jamaica Plain, MA<\/em><br \/>\n<em><strong>Contract:<\/strong>\u00a0Full-Time<\/em><\/p>\n<p>Here&#8217;s a job via JETAASC:<\/p>\n<p>Showa Boston Institute of Language &amp; Culture<\/p>\n<p><strong>Job Description<\/strong><\/p>\n<p style=\"padding-left: 30px\"><span style=\"text-decoration: underline\">Position:<\/span> Administrative Associate<\/p>\n<p dir=\"ltr\" style=\"padding-left: 30px\"><span style=\"text-decoration: underline\">Reports to:<\/span> Director of Student Services<\/p>\n<p dir=\"ltr\" style=\"padding-left: 30px\"><span style=\"text-decoration: underline\">Employment Status:<\/span> Regular Full-Time<\/p>\n<p dir=\"ltr\" style=\"padding-left: 30px\"><span style=\"text-decoration: underline\">FLSA Classification:<\/span> Non-Exempt<\/p>\n<p dir=\"ltr\" style=\"padding-left: 30px\"><span style=\"text-decoration: underline\">Schedule:<\/span> \u00a0<span class=\"aBn\"><span class=\"aQJ\">9:00 a.m. to 4:30 p.m.<\/span><\/span><\/p>\n<p dir=\"ltr\" style=\"padding-left: 30px\"><span style=\"text-decoration: underline\">Benefits Eligible:<\/span> Yes<\/p>\n<p dir=\"ltr\" style=\"padding-left: 30px\"><span style=\"text-decoration: underline\">Prepared by:<\/span> Human Resources<\/p>\n<p><strong>BACKGROUND<\/strong><\/p>\n<div>\n<p dir=\"ltr\">Showa Boston Institute of Language and Culture is a residential academic institution for about 300 students established by Showa Women\u2019s University in Tokyo in 1988.\u00a0 Its mission is to increase students\u2019 English proficiency, to develop their cross-cultural awareness, and to foster their personal growth.\u00a0 The 40-acre campus rests on a hilltop overlooking the Boston skyline.\u00a0 At the heart of the campus are administrative offices, residences, a dining hall, and educational facilities.<\/p>\n<p dir=\"ltr\"><strong>POSITION SUMMARY<\/strong><\/p>\n<p dir=\"ltr\">The Administrative Associate is the primary point of contact for students needing walk-in help from Student Services. The Associate will provide support for the Director and the Student Services team, and gather, update, and distribute data for the department.\u00a0 Support design and implementation of many activities, both on and off-campus.<\/p>\n<p><!--more--><\/p>\n<p dir=\"ltr\">\n<strong>DUTIES AND RESPONSIBILITIES<\/strong><\/p>\n<p dir=\"ltr\"><span style=\"text-decoration: underline\">Student Support<\/span><\/p>\n<ul>\n<li>Primary point of contact for students needing walk-in help from Student Services<\/li>\n<li>Oversee and implement weekly student seminar.\u00a0 Make weekly presentation about extracurricular (mostly free) off-campus programs to encourage students\u2019 engagement<\/li>\n<li>Co-manage a Cultural Immersion Program<\/li>\n<li>Complete regular key audits for student wings: prepare\/distribute keys prior to group arrival, then after departure, collect, re-order, and redistribute keys<\/li>\n<li>Coordinate students\u2019 independent travel, under the supervision of the Program Services Manager: process applications, maintain student travel database, and produce reports for key administrators on campus.\u00a0 Assure student compliance with travel procedures and guidelines.\u00a0 Share travel summaries with relevant faculty\/staff, before the approved travel dates.<\/li>\n<li>Chaperon student trips including overnight\/weekends, such as Niagara Falls<\/li>\n<li>Coordinate group ticket purchases for Boston-area events<\/li>\n<li>Oversee the exercise rooms and equipment<\/li>\n<li>Complete daily student mail distribution<\/li>\n<\/ul>\n<p dir=\"ltr\"><span style=\"text-decoration: underline\">Support for the Director of Student Services<\/span><\/p>\n<ul>\n<li>Support Director on special projects<\/li>\n<li>Gather departmental information to produce monthly report to President<\/li>\n<li>Gather, update, various student-centered data, making requested reports to the Director or Assistant Director<\/li>\n<li>Meet often with supervisor for project management and priority setting, and with other departmental staff as needed<\/li>\n<li>Process administrative forms for purchasing, catering, IT, Facility requests, transportation, etc.<\/li>\n<li>Perform other duties as assigned by the Director or Assistant Director<\/li>\n<\/ul>\n<p dir=\"ltr\"><span style=\"text-decoration: underline\">Support for\/collaboration with the Student Services Staff<\/span><\/p>\n<ul>\n<li>Support departmental staff during periods of their peak workload.\u00a0 Serve as default staff to support projects needing additional staffing.<\/li>\n<li>Work with Assistant Director to produce documents with updated\/accurate student itineraries for arrivals\/departures<\/li>\n<li>Collaborate to create local cultural immersion opportunities for students<\/li>\n<li>Update and distribute documents for the department and campus, such as orientation schedules, program calendars, and wing lists<\/li>\n<li>Support\/collaborate with staff for campus activities, including festivals, events, and workshops.\u00a0 Attend Student Services events both on and off-campus<\/li>\n<li>Learn skills and knowledge required to support our SEVIS-SEVP workload of the department\u2019s DSOs<\/li>\n<li>Help monitor student compliance with departmental and campus procedures, guidelines, and the student Code of Conduct<\/li>\n<li>Serve in Student Services\u2019 on-call duty (1 week\/cycle), and departmental late shift coverage rotation<\/li>\n<li>Work a flexible schedule, including occasional nights, weekends, and holidays<\/li>\n<\/ul>\n<p dir=\"ltr\"><span style=\"text-decoration: underline\">Institutional Support<\/span><\/p>\n<ul>\n<li>Compile and input Student Services data to the online campus planning calendar<\/li>\n<li>Coordinate, conceptualize, and design various promotions for Showa programs, \u00a0including bulletin boards (regular and electronic), flyers, and signs<\/li>\n<li>Import and update the institutional student database for each program.\u00a0 Use that data to generate wing lists, keys, and other documents for distribution within the department and on campus<\/li>\n<li>Assist Facilities staff to identify and resolve student concerns about their rooms\/wings<\/li>\n<li>Complete daily student mail distribution<\/li>\n<li>Serve as part of Front Desk break-rotation<\/li>\n<\/ul>\n<p dir=\"ltr\"><strong>SKILLS<\/strong><\/p>\n<ul>\n<li>Ability to comfortably engage students with limited English to approach and ask for help<\/li>\n<li>Ability to multi-task within a fast paced, intercultural setting<\/li>\n<li>Organizational, interpersonal, communication, program planning, and administrative skills<\/li>\n<li>Ability to deal tactfully with others and exercise good judgment in appraising situations \u00a0Maintain effective, positive working relationships with all Showa-related people, contacts, and organizations<\/li>\n<li>Experience maintaining and organizing high level and\/or sensitive information<\/li>\n<li>Ability to initiate and maintain administrative and organizational systems<\/li>\n<li>Capacity to work well as a team member and independently<\/li>\n<li>Working knowledge of relevant software, including MS Office, and InDesign or other design software (preferred)<\/li>\n<\/ul>\n<p dir=\"ltr\"><strong>REQUIREMENTS<\/strong><\/p>\n<ul>\n<li>Bachelor\u2019s degree<\/li>\n<li>Prior programming and administrative experience<\/li>\n<li>Experience in Student Services within a residential, university campus preferred<\/li>\n<li>International living or study abroad experience, a plus<\/li>\n<li>Competitive salary and generous benefits<\/li>\n<\/ul>\n<p dir=\"ltr\">Qualified and interested candidates should send both a cover letter and current resume. Electronic submissions should be sent to Human Resources Department at: <a href=\"mailto:hr@showaboston.edu\" target=\"_blank\" rel=\"noopener\">hr@showaboston.edu<\/a><\/p>\n<p dir=\"ltr\">EOE. As of 8-8-2017.<\/p>\n<\/div>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Posted by\u00a0Sydney Sparrow.\u00a0Click here\u00a0to join\u00a0the\u00a0JETwit Jobs Google Group\u00a0and receive job listings\u00a0even sooner\u00a0by email. Position: Administrative Associate Posted by: Showa Boston Institute of Language &amp; Culture Location: Jamaica Plain, MA Contract:\u00a0Full-Time Here&#8217;s a job via JETAASC: Showa Boston Institute of Language &amp; Culture Job Description Position: Administrative Associate Reports to: Director of Student Services Employment Status: [&hellip;]<\/p>\n","protected":false},"author":141,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2}},"categories":[3],"tags":[],"class_list":["post-41669","post","type-post","status-publish","format-standard","hentry","category-jobs"],"aioseo_notices":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_shortlink":"https:\/\/wp.me\/pkZ7m-aQ5","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/posts\/41669","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/users\/141"}],"replies":[{"embeddable":true,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/comments?post=41669"}],"version-history":[{"count":3,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/posts\/41669\/revisions"}],"predecessor-version":[{"id":41672,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/posts\/41669\/revisions\/41672"}],"wp:attachment":[{"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/media?parent=41669"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/categories?post=41669"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/tags?post=41669"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}