{"id":40179,"date":"2016-08-19T04:01:11","date_gmt":"2016-08-19T08:01:11","guid":{"rendered":"http:\/\/jetwit.com\/wordpress\/?p=40179"},"modified":"2016-08-19T04:01:11","modified_gmt":"2016-08-19T08:01:11","slug":"job-director-program-operations-japan-society-new-york-city-ny","status":"publish","type":"post","link":"https:\/\/jetwit.com\/wordpress\/2016\/08\/19\/job-director-program-operations-japan-society-new-york-city-ny\/","title":{"rendered":"Job: Director, Program Operations &#8211; Japan Society (New York City, NY)"},"content":{"rendered":"<p style=\"text-align: left\"><span style=\"color: #000000\"><em>Posted by\u00a0<strong>Sydney Sparrow<\/strong>, an ALT currently living in Toyota City<\/em><em>.\u00a0<span style=\"color: #0000ff\"><a style=\"color: #0000ff\" href=\"https:\/\/groups.google.com\/forum\/?hl=en&amp;fromgroups#%21forum\/jetwitjobs\" target=\"_blank\">Click here<\/a><\/span>\u00a0to join\u00a0the\u00a0<span style=\"color: #0000ff\"><a style=\"color: #0000ff\" href=\"https:\/\/groups.google.com\/forum\/?hl=en&amp;fromgroups#%21forum\/jetwitjobs\" target=\"_blank\">JETwit Jobs Google Group<\/a><\/span>\u00a0and receive job listings\u00a0even sooner\u00a0by email.<\/em><\/span><\/p>\n<hr \/>\n<p><span style=\"color: #000000\"><em><b>Position: <\/b>Director, Program Operations<\/em><\/span><br \/>\n<span style=\"color: #000000\"><em><b>Posted by: <\/b>Japan Society<\/em><\/span><br \/>\n<span style=\"color: #000000\"><em><b>Location:\u00a0<\/b>\u00a0New York City, NY<\/em><\/span><br \/>\n<span style=\"color: #000000\"><em><b>Contract:\u00a0<\/b>Full-Time<\/em><\/span><\/p>\n<p><span style=\"color: #000000\">Established in 1907, New York&#8217;s Japan Society is an internationally recognized nonprofit, nonpolitical organization that provides access to information on Japan, offers opportunities to experience Japanese culture, and fosters sustained and open dialogue on issues important to the United States, Japan, and East Asia.<\/span><\/p>\n<p><strong><span style=\"color: #000000\">Director, Program Operations<\/span><\/strong><\/p>\n<p><span style=\"color: #000000\">The Director of Program Operations is responsible for securing, managing and maintaining all aspects of operations for programs. Responsibilities include maintaining internal calendar, managing program budgets, and supervising on-site operations. The Director of Program Operations also oversees box-office policies and procedures as well as managing box office and Welcome Desk personnel. This position is also responsible for outside organizations that rent Japan Society space from the initial contact to the end of the event including managing communications, organizing all needed operations, creating budgets and invoices, and supervising operations for the rental event.<\/span><\/p>\n<p><strong><span style=\"color: #000000\">RESPONSIBILITIES include the following:<\/span><\/strong><!--more--><\/p>\n<ul>\n<li>\n<p dir=\"ltr\"><span style=\"color: #000000\">Oversee set-up, logistics and safety of all Society programs including coordination of deliveries, vendor access, hiring\/supervising of staff, ordering of food\/beverage, ordering of all equipment\/supply rentals, purchasing of additional supplies, purchase of food service items, and sponsor set-up times.<\/span><\/p>\n<\/li>\n<\/ul>\n<ul>\n<li>\n<p dir=\"ltr\"><span style=\"color: #000000\">Supervise Japan Society and rental programs to ensure that events run smoothly.\u00a0 Support operations staff in any manner necessary for program operations.<\/span><\/p>\n<\/li>\n<\/ul>\n<ul>\n<li>\n<p dir=\"ltr\"><span style=\"color: #000000\">Manage communications with rental organizations that rent Japan Society space including respond to inquiries from the rentals email and phone number, organize details of operations for rental events, liaison with Building department, assist with catering, staffing, and set-up, create budgets and invoices, and supervise on-site operations.<\/span><\/p>\n<\/li>\n<\/ul>\n<ul>\n<li>\n<p dir=\"ltr\"><span style=\"color: #000000\">Work closely with Building staff on effective use of space, set-up\/breakdown needs, press requirements, Gallery installation requirements, AV requirements, security and crowd control. Liaison with program staff as necessary.<\/span><\/p>\n<\/li>\n<\/ul>\n<ul>\n<li>\n<p dir=\"ltr\"><span style=\"color: #000000\">Advise program officers regarding program costs and budgets, use of space, AV needs, catering, and other set-up needs as necessary.<\/span><\/p>\n<\/li>\n<\/ul>\n<ul>\n<li>\n<p dir=\"ltr\"><span style=\"color: #000000\">Research program specific needs \u2013 catering, service staff, food service supplies, audio-visual, etc.<\/span><\/p>\n<\/li>\n<\/ul>\n<ul>\n<li>\n<p dir=\"ltr\"><span style=\"color: #000000\">Manage program budgets and invoices \u2013 charge appropriate departments for food\/beverages consumed, process all program invoices, provide expense reports to appropriate departments, liaise with Finance Department regarding VCRs, rentals, etc.<\/span><\/p>\n<\/li>\n<\/ul>\n<ul>\n<li>\n<p dir=\"ltr\"><span style=\"color: #000000\">Maintain House-related inventory of supplies and oversee First Floor Pantry \u2013 food service supplies, beverages, equipment, etc.<\/span><\/p>\n<\/li>\n<\/ul>\n<ul>\n<li>\n<p dir=\"ltr\"><span style=\"color: #000000\">Maintain internal Master Calendar of programs, including Function Forms, and coordinate logistical use of space.<\/span><\/p>\n<\/li>\n<\/ul>\n<ul>\n<li>\n<p dir=\"ltr\"><span style=\"color: #000000\">Schedule Lobby staff according to program and building needs, including Welcome Desk staff and Front Desk Security Guards. \u00a0<\/span><\/p>\n<\/li>\n<\/ul>\n<ul>\n<li>\n<p dir=\"ltr\"><span style=\"color: #000000\">Revise or create Japan Society policies for Society Events, Foyer\/Reception Desk\/Welcome Desk policies and train staff on procedures for shared space.<\/span><\/p>\n<\/li>\n<\/ul>\n<p dir=\"ltr\"><span style=\"color: #000000\"><strong>QUALIFICATIONS:<\/strong><\/span><\/p>\n<ul>\n<li>\n<p dir=\"ltr\"><span style=\"color: #000000\">Bachelor\u2019s degree, and a minimum of five years related experience in program, meeting and event planning<\/span><\/p>\n<\/li>\n<\/ul>\n<ul>\n<li>\n<p dir=\"ltr\"><span style=\"color: #000000\">Excellent written and verbal communication skills<\/span><\/p>\n<\/li>\n<\/ul>\n<ul>\n<li>\n<p dir=\"ltr\"><span style=\"color: #000000\">Excellent customer service and relationship building skills<\/span><\/p>\n<\/li>\n<\/ul>\n<ul>\n<li>\n<p dir=\"ltr\"><span style=\"color: #000000\">Must be extremely organized, detail oriented, and possess ability to multi-task with ease<\/span><\/p>\n<\/li>\n<\/ul>\n<ul>\n<li>\n<p dir=\"ltr\"><span style=\"color: #000000\">Excellent interpersonal skills, and ability to engage collaboratively with staff across all departments, vendors, and external constituents<\/span><\/p>\n<\/li>\n<\/ul>\n<ul>\n<li>\n<p dir=\"ltr\"><span style=\"color: #000000\">Strong planning skills, able to anticipate tasks, set priorities, and meet deadlines<\/span><\/p>\n<\/li>\n<\/ul>\n<ul>\n<li>\n<p dir=\"ltr\"><span style=\"color: #000000\">Demonstrated project-management and budget-control skills<\/span><\/p>\n<\/li>\n<\/ul>\n<ul>\n<li>\n<p dir=\"ltr\"><span style=\"color: #000000\">Willing to work weekday evenings and weekends as necessary to oversee events<\/span><\/p>\n<\/li>\n<\/ul>\n<p dir=\"ltr\"><span style=\"color: #000000\"><strong>To Apply:<\/strong> \u00a0Email your letter of interest and resume to the Director of Human Resources, at &#8211;<\/span> <a href=\"mailto:jobs@japansociety.org\" target=\"_blank\">jobs@japansociety.org<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Posted by\u00a0Sydney Sparrow, an ALT currently living in Toyota City.\u00a0Click here\u00a0to join\u00a0the\u00a0JETwit Jobs Google Group\u00a0and receive job listings\u00a0even sooner\u00a0by email. Position: Director, Program Operations Posted by: Japan Society Location:\u00a0\u00a0New York City, NY Contract:\u00a0Full-Time Established in 1907, New York&#8217;s Japan Society is an internationally recognized nonprofit, nonpolitical organization that provides access to information on Japan, offers [&hellip;]<\/p>\n","protected":false},"author":141,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2}},"categories":[3],"tags":[],"class_list":["post-40179","post","type-post","status-publish","format-standard","hentry","category-jobs"],"aioseo_notices":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_shortlink":"https:\/\/wp.me\/pkZ7m-as3","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/posts\/40179","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/users\/141"}],"replies":[{"embeddable":true,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/comments?post=40179"}],"version-history":[{"count":1,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/posts\/40179\/revisions"}],"predecessor-version":[{"id":40180,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/posts\/40179\/revisions\/40180"}],"wp:attachment":[{"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/media?parent=40179"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/categories?post=40179"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/tags?post=40179"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}