{"id":38798,"date":"2015-11-30T11:44:57","date_gmt":"2015-11-30T15:44:57","guid":{"rendered":"http:\/\/jetwit.com\/wordpress\/?p=38798"},"modified":"2015-11-30T11:44:57","modified_gmt":"2015-11-30T15:44:57","slug":"job-procurement-administrative-assistant-united-nations-university-japan","status":"publish","type":"post","link":"https:\/\/jetwit.com\/wordpress\/2015\/11\/30\/job-procurement-administrative-assistant-united-nations-university-japan\/","title":{"rendered":"Job: Procurement &amp; Administrative Assistant &#8211; United Nations University (Japan)"},"content":{"rendered":"<p style=\"text-align: left\"><span style=\"color: #000000\"><em>Posted by\u00a0<strong>Sydney Sparrow<\/strong>,\u00a0curriculum and\u00a0content developer for a\u00a0real estate school<\/em><em>\u00a0based in Virginia.<span style=\"color: #0000ff\">\u00a0<a style=\"color: #0000ff\" href=\"https:\/\/groups.google.com\/forum\/?hl=en&amp;fromgroups#%21forum\/jetwitjobs\" target=\"_blank\">Click here<\/a><\/span>\u00a0to join\u00a0the\u00a0<span style=\"color: #0000ff\"><a style=\"color: #0000ff\" href=\"https:\/\/groups.google.com\/forum\/?hl=en&amp;fromgroups#%21forum\/jetwitjobs\" target=\"_blank\">JETwit Jobs Google Group<\/a><\/span>\u00a0and receive job listings\u00a0even sooner\u00a0by email.<\/em><\/span><\/p>\n<hr \/>\n<p style=\"text-align: left\"><span style=\"color: #000000\"><em><b>P<\/b><b>osition:\u00a0<\/b>Procurement &amp; Administrative Assistant<\/em><\/span><br \/>\n<span style=\"color: #000000\"><em><strong>Posted by:<\/strong>\u00a0United Nati<span style=\"color: #000000\">ons University<\/span><\/em><\/span><br \/>\n<span style=\"color: #000000\"><em><strong>Locati<\/strong><strong>on:<\/strong>\u00a0Tokyo, Japan<\/em><\/span><br \/>\n<span style=\"color: #000000\"><em><strong>Contract:<\/strong>\u00a0Full-Time\u00a0<\/em><\/span><\/p>\n<p style=\"text-align: left\"><span style=\"color: #000000\">The United Nations University (UNU) is an international community of scholars engaged in research, postgraduate teaching and capacity development, and dissemination of knowledge in furtherance of the purposes and principles of the Charter of the United Nations. The mission of UNU is to contribute, through research and capacity building, to efforts to resolve the pressing global problems that are the concern of the United Nations and its Member States.\u00a0<\/span><\/p>\n<p style=\"text-align: left\"><span style=\"color: #000000\"><strong>Responsibilities<\/strong><\/span><\/p>\n<ul>\n<li style=\"text-align: left\"><span style=\"color: #000000\">Ensures full compliance of procurement activities with the UN Procurement Manual, UN Financial Regulations and Rules and implementation of the effective internal controls, which include assisting in the preparation of procurement plans, organizing RFQ, ITBs and RFPs, receiving of quotations, proposals or bids, contract negotiations, vendor performance evaluations and facilitating knowledge building.<\/span><\/li>\n<li style=\"text-align: left\"><span style=\"color: #000000\">Ensures proper control and physical management of capital and non-capital assets, which include generating and affixing tag IDs on acquired assets, issuing Personal Property Receipts to custodians, preparing and submitting case report and recommendation for disposal of assets to the UNU Property Survey Board, following up on discrepancy items after physical verification exercise.<\/span><\/li>\n<li style=\"text-align: left\"><span style=\"color: #000000\">Oversees the day to day functions of the travel unit, works in close consultation with the various units on technical and functional related issues, facilitates knowledge building, manages the travel agency contract in Japan and assists in market research and analysis for DSA survey.<\/span><\/li>\n<li style=\"text-align: left\"><span style=\"color: #000000\">Creates transactions in the ERP system including requisitions, purchase orders, vendor registrations, receipts, payment vouchers, reports, etc. and updating the physical attributes of assets, conducts testing and generates reports, where applicable, and provides on-the-job training, when required.<\/span><\/li>\n<li style=\"text-align: left\"><span style=\"color: #000000\">Performs other duties as assigned.<\/span><\/li>\n<\/ul>\n<p><!--more--><\/p>\n<p style=\"text-align: left\"><span style=\"color: #000000\"><strong>Preferred Qualifications:<\/strong>\u00a0<\/span><\/p>\n<ul>\n<li><span style=\"color: #000000\">A minimum Bachelor&#8217;s Degree<\/span><\/li>\n<li><span style=\"color: #000000\">Specialized training in public procurement e.g. CIPS or similar certification<\/span><\/li>\n<li><span style=\"color: #000000\">5 years of progressively responsible administrative and or procurement experience is required at the national or international level.<\/span><\/li>\n<li><span style=\"color: #000000\">Experience in the usage of computers and office software packages (MS Word, Excel, etc.), experience in handling of web based management systems.<\/span><\/li>\n<li><span style=\"color: #000000\">Fluency in the English and Japanese languages<\/span><\/li>\n<li><span style=\"color: #000000\">Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support<\/span><\/li>\n<li><span style=\"color: #000000\">Commitment to teamwork and the ability to work well in a diverse, multicultural environment.<\/span><\/li>\n<\/ul>\n<p><span style=\"color: #000000\"><strong>Remuneration:<\/strong><\/span><\/p>\n<p><span style=\"color: #000000\">Remuneration is at the start of the salary scale of GS-4 level of the General Service salary scale for Tokyo, Japan, duty station in the United Nations Common System salary scale, plus benefits. For more information please visit\u00a0<span style=\"color: #0000ff\"><a style=\"color: #0000ff\" href=\"http:\/\/www.idealist.org\/url?out=http%3A%2F%2Fwww.un.org%2FDepts%2FOHRM%2Fsalaries_allowances%2Fsalaries%2Fjapan.htm&amp;id=dkmPpF8pgFsP\" target=\"_blank\" rel=\"external\">http:\/\/www.un.org\/Depts\/OHRM\/salaries_allowances\/salaries\/japan.htm<\/a><\/span><\/span><\/p>\n<p><span style=\"color: #000000\"><strong>Duration of Contract:<\/strong><\/span><\/p>\n<p><span style=\"color: #000000\">This is a full-time employment. UNU offers fixed-term appointments with the possibility of renewal on a rolling fixed-term appointment basis, subject to satisfactory work performance. The mandatory age of retirement for United Nations staff is 65 year.<\/span><\/p>\n<p style=\"text-align: left\"><span style=\"color: #000000\"><strong>Application:\u00a0<\/strong>Interested applicants should submit their applications by email (to\u00a0<span style=\"color: #0000ff\"><a style=\"color: #0000ff\" href=\"mailto:paa_recruit@unu.edu?is_application_link=y\">paa_recruit@unu.edu<\/a><\/span>), and must include the following:<\/span><\/p>\n<ul>\n<li><span style=\"color: #000000\">a cover letter setting out how the qualifications and experience match the requirements of the position;<\/span><\/li>\n<li><span style=\"color: #000000\">a completed and signed\u00a0<span style=\"color: #0000ff\"><a style=\"color: #0000ff\" href=\"http:\/\/unu.edu\/about\/unu-services\/hr\/applying-for-a-position?is_application_link=y#files\" target=\"_blank\" rel=\"external\">UNU Personal History (P.11) form<\/a><\/span>\u00a0downloadable from the\u00a0<span style=\"color: #0000ff\"><a style=\"color: #0000ff\" href=\"http:\/\/unu.edu\/about\/hr?is_application_link=y\" target=\"_blank\" rel=\"external\">UNU website<\/a><\/span>. Please avoid using similar forms provided by other United Nations organizations;<\/span><\/li>\n<li><span style=\"color: #000000\">an indication of the reference number of the vacancy announcement (2015\/UNU\/HQ\/FTA\/PAA\/76)<\/span><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Posted by\u00a0Sydney Sparrow,\u00a0curriculum and\u00a0content developer for a\u00a0real estate school\u00a0based in Virginia.\u00a0Click here\u00a0to join\u00a0the\u00a0JETwit Jobs Google Group\u00a0and receive job listings\u00a0even sooner\u00a0by email. Position:\u00a0Procurement &amp; Administrative Assistant Posted by:\u00a0United Nations University Location:\u00a0Tokyo, Japan Contract:\u00a0Full-Time\u00a0 The United Nations University (UNU) is an international community of scholars engaged in research, postgraduate teaching and capacity development, and dissemination of knowledge [&hellip;]<\/p>\n","protected":false},"author":141,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2}},"categories":[3],"tags":[],"class_list":["post-38798","post","type-post","status-publish","format-standard","hentry","category-jobs"],"aioseo_notices":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_shortlink":"https:\/\/wp.me\/pkZ7m-a5M","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/posts\/38798","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/users\/141"}],"replies":[{"embeddable":true,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/comments?post=38798"}],"version-history":[{"count":2,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/posts\/38798\/revisions"}],"predecessor-version":[{"id":38800,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/posts\/38798\/revisions\/38800"}],"wp:attachment":[{"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/media?parent=38798"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/categories?post=38798"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/tags?post=38798"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}