{"id":37026,"date":"2014-12-12T09:35:56","date_gmt":"2014-12-12T13:35:56","guid":{"rendered":"http:\/\/jetwit.com\/wordpress\/?p=37026"},"modified":"2014-12-12T09:35:56","modified_gmt":"2014-12-12T13:35:56","slug":"job-senior-executive-associate-asia-society-policy-institute-nyc","status":"publish","type":"post","link":"https:\/\/jetwit.com\/wordpress\/2014\/12\/12\/job-senior-executive-associate-asia-society-policy-institute-nyc\/","title":{"rendered":"Job: Senior Executive Associate – Asia Society Policy Institute (NYC)"},"content":{"rendered":"

Thanks to JETAANY member Alexis Sanborn, who works for Asia Society in NY, for sharing this opening at Asia Society Policy Institute.\u00a0<\/span>Posted\u00a0by\u00a0Jayme Tsutsuse<\/strong><\/span><\/a>\u00a0(Kyoto<\/span><\/a>-fu, 2013-2014)<\/strong>, Community Manager for\u00a0Be Social Change<\/a><\/strong>, the largest social impact community and professional development hub in New York City.. \u00a0Click here<\/span><\/a>\u00a0to join\u00a0the\u00a0JETwit Jobs Google Group<\/span><\/a>\u00a0and receive job listings even sooner by email.<\/em><\/p>\n

\n

Position<\/i><\/strong>:\u00a0Senior Executive Associate<\/span><\/em>
\nPosted by<\/b>:\u00a0Asia Society Policy Institute<\/em><\/span>
\nLocatio<\/i>n<\/em><\/strong>:\u00a0New York, NY<\/em><\/span>
\nType<\/strong>:\u00a0Full-Time<\/em><\/span><\/p>\n

Purpose:<\/strong>
\nTo provide executive, administrative support to the Policy Institute President\u2019s\u00a0Office. Work independently as assistant to the President and ensure smooth flow of communication between the President, ASPI staff, and Officers of the Society.<\/div>\n

<\/p>\n

Responsibilities:<\/strong><\/div>\n
\n\uf0b7 Provide executive support in a rapidly growing organization, for a globally recognized principal, operating at a high pace internationally
\n\uf0b7 Oversee the President\u2019s schedule and schedule meetings, appointments, and conferences in accordance with principal\u2019s priorities; remind attendees of scheduled events to ensure prompt and timely attendance; reschedule appointments when it is clear not all commitments can be made or contact other personnel to attend meetings in lieu of the supervisor when necessary
\n\uf0b7 Receive visitors, phone calls, and correspondence requests; determine nature of request\/urgency and answer or refer to the appropriate persons; follow up as needed
\n\uf0b7 Make travel arrangements in accordance to the preferences of the traveler; prepare itineraries; liaise with organizations to be visited; maintain contact with staff while they are en route; troubleshoot
\n\uf0b7 Assist in the preparation of briefing materials for meetings and presentations
\n\uf0b7 Engage diplomatically with counterparts in governments, business, academia, and other stakeholders
\n\uf0b7 Draft and edit letters, send invitations on behalf of the President and the Institute
\n\uf0b7 Review correspondence, reports, and other documents while ensuring correct grammar, punctuation, and adherence to established procedures\/regulations
\n\uf0b7 Read incoming letters and other material that may be important to the activities of the principal, refer those of importance or interest to\u00a0appropriate staff; receive requests for information and ensure information is assembled within the specified time period
\n\uf0b7 Develop in-depth knowledge of Trustees, major supporters, peer groups, and all staff
\n\uf0b7 Work very closely with the President\u2019s staff external to ASPI, the manager of ASPI, and Executive Associates of the Asia Society
\nPresident\u2019s office
\n\uf0b7 Prepare expense reports
\n\uf0b7 Maintain files and records\u2014particularly of contacts and past exchanges\u2014accurately
\n\uf0b7 Aid in requisitioning office supplies, printing support, and related materials
\n\uf0b7 Other duties as assigned<\/div>\n
<\/div>\n
Requirements:<\/strong><\/div>\n
<\/div>\n
\uf0b7 Bachelor\u2019s degree and at least 6 years of assistant experience at the executive level
\n\uf0b7 Outstanding written, verbal and administrative skills required
\n\uf0b7 Skill and ability in managing multiple concurrent activities of varying complexity, including changing priorities and short turn-around times
\n\uf0b7 Highly skilled in working across time zones and with multiple cultures
\n\uf0b7 High degree of confidence and ability to exercise independent judgment required
\n\uf0b7 Attention to detail; teamwork and professionalism
\n\uf0b7 Advanced Microsoft Office knowledge (Word, Excel, PowerPoint, and
\nOutlook)
\n\uf0b7 Knowledge of and interest in Asia a plus<\/div>\n
<\/div>\n
Competencies:<\/strong><\/div>\n
<\/div>\n
Professionalism: Professional competencies in the related field of work; conscientious and efficient in meeting commitments, observing deadlines, and achieving results; able to work independently with minimum supervision; ability to operate in compliance with organization policies; good judgment, tact, and discretion<\/div>\n
<\/div>\n
Planning and organizing: Ability to plan and organize own work in accordance and alignment to organizational and departmental goals; excellent organizational skills<\/div>\n
<\/div>\n
Communication: Excellent skills in communicating with people from different cultures, backgrounds, and across time zones<\/div>\n
<\/div>\n
Teamwork: Excellent interpersonal skills; flexibility, and demonstrated ability to work in a fast-paced and multicultural environment<\/div>\n
<\/div>\n
Technological awareness: Ability to apply technological tools relevant to the job and to keep abreast of developments in the profession
\nClient orientation: Skillful in identifying clients\u2019 needs; establishing and maintaining effective relationships with internal and external stakeholders<\/div>\n
<\/div>\n
Decision making: Ability to make sound and timely decisions<\/div>\n
<\/div>\n
How to apply:<\/strong><\/a><\/div>\n
\nPlease email your cover letter, resume, and salary requirements to:<\/div>\n
\nASPIjobs@asiasociety.org<\/div>\n
\nIndicate job title and reference code in the subject line. Resumes without cover letters will not be accepted. No phone calls, please. Only those\u00a0candidates considered for an interview will be contacted. Please regard your resume as having been received unless your email is bounced back.<\/div>\n
\nAsia Society is an equal opportunity employer<\/div>\n","protected":false},"excerpt":{"rendered":"

Thanks to JETAANY member Alexis Sanborn, who works for Asia Society in NY, for sharing this opening at Asia Society Policy Institute.\u00a0Posted\u00a0by\u00a0Jayme Tsutsuse\u00a0(Kyoto-fu, 2013-2014), Community Manager for\u00a0Be Social Change, the largest social impact community and professional development hub in New York City.. \u00a0Click here\u00a0to join\u00a0the\u00a0JETwit Jobs Google Group\u00a0and receive job listings even sooner by email. […]<\/p>\n","protected":false},"author":111,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2},"jetpack_post_was_ever_published":false},"categories":[3],"tags":[],"class_list":["post-37026","post","type-post","status-publish","format-standard","hentry","category-jobs"],"aioseo_notices":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_shortlink":"https:\/\/wp.me\/pkZ7m-9Dc","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/posts\/37026","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/users\/111"}],"replies":[{"embeddable":true,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/comments?post=37026"}],"version-history":[{"count":1,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/posts\/37026\/revisions"}],"predecessor-version":[{"id":37027,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/posts\/37026\/revisions\/37027"}],"wp:attachment":[{"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/media?parent=37026"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/categories?post=37026"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/tags?post=37026"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}