{"id":34148,"date":"2014-03-12T00:21:52","date_gmt":"2014-03-12T04:21:52","guid":{"rendered":"http:\/\/jetwit.com\/wordpress\/?p=34148"},"modified":"2014-03-12T00:21:52","modified_gmt":"2014-03-12T04:21:52","slug":"job-administrative-program-assistant-university-of-oregon-eugene-or","status":"publish","type":"post","link":"https:\/\/jetwit.com\/wordpress\/2014\/03\/12\/job-administrative-program-assistant-university-of-oregon-eugene-or\/","title":{"rendered":"Job: Administrative Program Assistant &#8211; University of Oregon (Eugene, OR)"},"content":{"rendered":"<p>Via JET alum Carleen Ben. \u00a0<em>Posted by\u00a0<a href=\"http:\/\/jaymetsutsuse.com\/\"><strong>Jayme Tsutsuse<\/strong><\/a>\u00a0<\/em><em><strong>(<a href=\"http:\/\/www.linkedin.com\/groups\/Kyoto-JET-Alumni-3755092\/about\">Kyoto<\/a>-fu, 2013-Present)<\/strong>, organizer of\u00a0<strong><a href=\"http:\/\/crossculturalkansai.wordpress.com\/\">Cross-Cultural Kansai<\/a><\/strong><\/em>. \u00a0<a href=\"https:\/\/groups.google.com\/forum\/?hl=en&amp;fromgroups#%21forum\/jetwitjobs\" target=\"_blank\">Click here<\/a>\u00a0to join the\u00a0<a href=\"https:\/\/groups.google.com\/forum\/?hl=en&amp;fromgroups#%21forum\/jetwitjobs\" target=\"_blank\">JETwit Jobs Google Group<\/a>\u00a0and receive job listings even sooner by email.<\/p>\n<hr \/>\n<p><strong><i>Position<\/i><\/strong><em>:\u00a0Administrative Program Assistant<\/em><br \/>\n<em><b>Posted by<\/b>:\u00a0University of Oregon Office of International Affairs<\/em><br \/>\n<strong><i>Locatio<\/i><em>n<\/em><\/strong><em>:\u00a0Eugene, OR<\/em><br \/>\n<strong><em>Type<\/em><\/strong><em>: full-time<\/em><\/p>\n<p><strong>Overview:<\/strong><\/p>\n<p>University of Oregon Office of International Affairs invites applications for a full-time Administrative Program Assistant. \u00a0This is a classified position represented by SEIU local 503, Oregon Public Employees Union. \u00a0University of Oregon positions that are at least half-time are eligible for excellent benefits, including health and dental, employer-paid retirement, and tuition benefits for employee or an eligible dependent, sick and vacation leave. \u00a0This recruitment is open to any applicant who meets the qualifications listed below.<\/p>\n<p><!--more--><\/p>\n<p><strong>Qualifications:<\/strong><\/p>\n<ul>\n<li>Three years of office experience which included two years at full performance level and experience generating documents; and<\/li>\n<li>Lead work responsibility or coordination of office procedures.<\/li>\n<\/ul>\n<p id=\"qualify\">\nRequired qualifications:<\/p>\n<p>* Ability to independently prioritize and multi-task in a fast-paced environment.<br \/>\n* Commitment to, experience with, and ability to work effectively with people from diverse backgrounds including those with varying levels of English language proficiency.<br \/>\n* Ability to handle sensitive and confidential material, and to make good professional judgments related to confidentiality.<br \/>\n* Professional written and oral communication skills and the ability to interact with all levels of the UO community and its constituencies.<br \/>\n* Excellent attention to detail, organizational and time-management skills.<br \/>\n* Ability to be a proactive systems thinker and make independent decisions within the context of the office structure and culture.<\/p>\n<p>Required technical skills:<\/p>\n<p>* Proficiency with personal computers (Macintosh preferred).<br \/>\n* Demonstrated experience with database organization and use.<br \/>\n* Mastery of Microsoft Office products (Word, Excel, Power Point).<br \/>\n* Experience compiling and analyzing statistical information.<\/p>\n<p>Preferred qualifications:<\/p>\n<p>* At least two years professional administrative experience in a higher education environment.<br \/>\n* Bachelor&#8217;s degree.<br \/>\n* Experience in Banner information system and Student Data Warehouse.<br \/>\n* Experience in managing e-mail listservs.<\/p>\n<p>Position is subject to criminal background check.<\/p>\n<p><strong>Job Duties:<\/strong><\/p>\n<p>This position manages information systems in support of the Study Abroad Programs within International Affairs. Duties include:<\/p>\n<ul>\n<li>serving as systems specialist, including designing, coordinating, and updating databases, including Studio Abroad database; coordinating online screening process for study abroad applicants; creating streamlined and online\/digital systems for multiple departmental functions; reviewing online applicant files post-interview and making decisions about follow up; independently compiling program data and making decisions about next steps; setting up and managing electronic systems for scholarship applications utilizing Studio Abroad; communicating with applicants, confirming receipt of acceptance agreements, reporting award results to scholarship coordinator and accountant.<\/li>\n<li>maintaining and updating Study Abroad databases and user interfaces; working with multiple data sources (Banner, Student Data Warehouse, Studio Abroad, and external sources), integrating and cross-checking databases as appropriate; maintaining and updating forms (database and PDF) for print and web; setting up queries and application tags within Studio Abroad; creating and editing specified content for web pages; assisting with document and form management and links; analyzing data, verifying accuracy of data, and creating reports from databases; assessing departmental technical needs and working with Studio Abroad Coordinator and IT Specialist to improve technical infrastructure, training, and modernization.<\/li>\n<li>collecting data needed for statistical analyses by program coordinators and department management; providing statistics and data analysis regarding study abroad students; preparing statistical reports and charts; monitoring statistical enrollment trends and reporting to the management team.<\/li>\n<li>managing the study abroad insurance enrollment processes; managing the study abroad course equivalency process; providing administrative support, including supervising student employees; serving as a project manager for a number of study abroad related projects; working effectively with diverse groups of people.<\/li>\n<\/ul>\n<p><strong>Application Instructions:<\/strong><\/p>\n<p>For more information and to apply, please visit the <a href=\"http:\/\/jobs.uoregon.edu\/classified.php?id=4899\">job listing<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Via JET alum Carleen Ben. \u00a0Posted by\u00a0Jayme Tsutsuse\u00a0(Kyoto-fu, 2013-Present), organizer of\u00a0Cross-Cultural Kansai. \u00a0Click here\u00a0to join the\u00a0JETwit Jobs Google Group\u00a0and receive job listings even sooner by email. Position:\u00a0Administrative Program Assistant Posted by:\u00a0University of Oregon Office of International Affairs Location:\u00a0Eugene, OR Type: full-time Overview: University of Oregon Office of International Affairs invites applications for a full-time Administrative [&hellip;]<\/p>\n","protected":false},"author":111,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2}},"categories":[3],"tags":[],"class_list":["post-34148","post","type-post","status-publish","format-standard","hentry","category-jobs"],"aioseo_notices":[],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_shortlink":"https:\/\/wp.me\/pkZ7m-8SM","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/posts\/34148","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/users\/111"}],"replies":[{"embeddable":true,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/comments?post=34148"}],"version-history":[{"count":1,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/posts\/34148\/revisions"}],"predecessor-version":[{"id":34150,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/posts\/34148\/revisions\/34150"}],"wp:attachment":[{"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/media?parent=34148"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/categories?post=34148"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/jetwit.com\/wordpress\/wp-json\/wp\/v2\/tags?post=34148"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}