Apr 8

Job: Diplomatic Assistant/Scheduler – Embassy of Japan (Washington, DC)

Posted by Sydney Sparrow. Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email

Job Title: Diplomatic Assistant/Scheduler, Congressional Affairs
Posted by: Embassy of Japan
Location: Washington, DC
Contract: Full-Time

Thanks to JETAADC for the following job listing:

The Embassy of Japan is seeking a highly motivated, team-oriented individual for the position of Diplomatic Assistant/Scheduler for the Congressional Affairs Section. The position provides an excellent opportunity to work for a foreign diplomatic mission while gaining insight into international affairs and its relation to the U.S. Congress from a unique inside perspective. Please see below for a detailed list of responsibilities.

The Embassy offers group health insurance coverage, paid vacation and sick leave. Working hours are 9:00 am – 5:30 pm, Monday through Friday, with lunch time receptionist duty once a month and opportunities for paid overtime by occasionally working at evening and/or weekend events. Salary is commensurate with experience.

Please note: Candidates must be a U.S. citizen or a U.S. green card holder. Screening will begin immediately and will continue until the position is filled. Only successful candidates will be contacted. Successful candidates will be requested to submit their background check information.


  • Manage calendars and schedule appointments with U.S. Congressional offices as well as various stakeholders while staying abreast of policy priorities in the context of Japan-U.S. relations.
  • Make necessary arrangements for business meetings, breakfasts, lunches, and dinners, including making reservations and coordinating transportation.
  • Assist in scheduling appointments and managing logistics for visiting government officials, including members of the Japanese Diet.
  • Draft, proofread, and edit official documents and correspondence including the Ambassador’s letters and speeches in English, as well as drafting language for the Embassy of Japan’s official social media accounts.
  • Assist in organizing congressional events, including coordinating with the venue, drafting invitations, managing the guest list and logistics in coordination with diplomatic staff.
  • Serve as the first point of contact between Embassy of Japan diplomats, visiting government officials and U.S. Congressional offices with the opportunity to network with congressional staffers.
  • Other responsibilities as needed and appropriate

Required and Preferred Qualifications:

  • Fluent in English, Japanese ability is a plus
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint)
  • Ability to manage multiple tasks in a fast-paced environment
  • Ability to perform under strict deadlines
  • Excellent attention to detail and communications skills (both verbal and written)
  • Bachelor’s degree or equivalent experience

Application Process: E-mail your resume and cover letter to: application@ws.mofa.go.jp by Thursday, April 11, 2019.

*Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.

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