Sep 26

Job: Administrative Director, Japan-United States Educational Commission – Fulbright Japan (Tokyo, Japan)

Posted by Sydney Sparrow. Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email.

Job Title: Administrative Director, Japan-United States Educational Commission (Fulbright Japan)
Posted by:
Fulbright Japan
Tokyo, Japan
Contract: Full-Time

Here’s a JET-relevant job forwarded to us:

Position Summary 

The Administrative Director is responsible for planning, coordinating, and supervising all activities relating to administrative, financial, and personnel matters of the Commission and the Secretariat. In addition, the Administrative Director will assist in strategic planning for fundraising.

  • Analyzes and prepares all budgetary aspects of the annual JUSEC program proposal for initial submission to the Commission and subsequently to the U.S. and Japanese governments
  • Supervises all financial transactions and prepares all financial documents for annual audit by a public accountant
  • Maintains commitment and disbursement records for individual grantees (approximately 100 yearly)
  • Drafts all communications to the Finance Committee and U.S. State Dept. relating to budgeting, financing and accounting matters
  • Manages personnel matters for the Secretariat such as: supervision of recruitment of new personnel; processing promotions; annual performance evaluations; annual cost-of-living adjustments; and makes recommendations for updating the Personnel Policy Handbook
  • Devises strategy for and initiates fundraising outreach attempts with potential external corporate and private individual donors
  • Coordinates all administrative logistical support functions including procurement of office equipment, supplies and services; space utilization and allocation, including negotiating office lease; processing of incoming and outgoing mail; and all communication systems
  • Liaises with Japanese and US government officials relating to the budget, financial, and other administrative matters
  • When the Executive Director is not present, the Administrative Director acts as the head representative and authority of the Secretariat

Qualifications and Skills 

  • Required: Bachelor’s degree from a U.S. or Japanese university in business administration, accounting, or other related field
    Desirable: Master’s degree in same fields
  • 5 years+ experience in accounting, budgeting and general office administration
  • Highly organized, excellent planning skills, strong J/E bilingual communication skills
  • Must have excellent knowledge of financial management and labor policies and practices in Japa
  • Strong interest and culturally aware of the Japan-U.S. relationship, especially in the educational and cultural field, and must be able to relate to Japanese and Americans stakeholders in academia, government, and business
  • Position requires strategic leadership in managing and executing the overall goals and mission objectives at JUSE


  • Competitive salary compensation
  • National Health & Pension Social Insurance (shakai hoken)
  • Retirement plan
  • Annual and Special (Sick) Leave Allowances


  • Location: Tokyo, Japan
  • Employment Type: Full-time, 3 year contract, extendable based on performance and mutual agreement
  • Reports To: Executive Director
  • Direct Reports: 2- Accounting/Finance Specialist and Computer Specialist
  • Working hours: 9:00-17:30, Monday – Friday
  • Start period: From January 2019 or after
  • Employable status: Must be able to lawfully accept employment in Japan at the time an offer of employment is extended
  • Travel: Ability to travel to other regions of Japan and to the U.S. on occasion


  • Deadline: October 31, 2018. Open until position is filled
  • Submit resume in English and Japanese, and contact information for two professional work references (letters may be requested at a later date) to
  • Telephone and Email inquiries will not be accepted
  • Selected candidates will be contacted directly for an interview

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