Jun 26

Job: Administrative Coordinator – Embassy of Japan (Washington, DC)

Posted by Sydney Sparrow. Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email.

Job Title: Administrative Coordinator, Public Affairs Section
Posted by:
Embassy of Japan
Washington, DC
Contract: Full-Time

Here’s the first of three jobs sent directly to us from the Embassy of Japan:

The Embassy of Japan is seeking a highly motivated, team-oriented individual for the position of Public Affairs Coordinator for the Public Affairs section. This individual is primarily responsible for assisting with cultural events and programs in the Public Affairs Section. This position also produces written materials for public distribution and handles press-related duties. Please see below for a detailed listing of responsibilities.

The Embassy offers group health insurance coverage, paid vacation and sick leave. Working hours are 9:00 am – 5:30 pm, Monday through Friday, with lunch time receptionist duty once a month and regular weeknight and/or weekend events (paid overtime). Salary is commensurate with experience. The minimum basic monthly salary for this position is 3,200USD.

Please note: Candidates must be either a U.S. citizen or a U.S. green card holder. Screening will begin immediately and will continue until the position is filled. Only successful candidates will be contacted. Successful candidates will be requested to submit background check information.


  • Help organize receptions, cultural events, meetings, and seminars under the direction of diplomatic staff
  • Draft speeches, press releases, correspondence and newsletters related to cultural events and other Embassy activities
  • Conduct research into requested cultural topics using open-source information
  • Coordinate the Embassy’s involvement in a government-sponsored exchange program
  • Handle administrative duties such as making appointments, developing itineraries and transportation arrangements for diplomats, answering phone calls from the public, and maintaining a contact list database.
  • Other responsibilities as needed and appropriate, including but not limited to: leading tours of Embassy cultural assets, MCing at events, supporting receptions in the evenings, providing internal translations and transcribing recordings.

Required and Preferred Qualifications:

  • Bachelor’s Degree
  • Fluent English speaker with strong writing skills
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Flexibility, resourcefulness and the ability to manage multiple tasks in a fast-paced environment
  • Superior interpersonal and communication skills

Preferred Qualifications:

  • Japanese language proficiency sufficient to understand office communications
  • Good understanding of Japanese culture/experience living or working in Japan

How to apply: E-mail your resume and cover letter and a copy of your university transcript(s) (need not be official) in PDF format to: publicaffairs-staff@ws.mofa.go.jp by July 5th. Please write “Public Affairs Coordinator” in the subject line of your email.

*Please no asphone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the instructions for submission are not properly followed.

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