Jun 11

Job: Administrative Assistant – Permanent Mission of Japan to the United Nations (New York, NY, USA)

Posted by Sydney Sparrow. Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email.

Job Title: Administrative Assistant
Posted by:
Permanent Mission of Japan to the United Nations, Social Section
New York, NY, USA
Contract: Full-time

Here’s a job received directly from the organization (English below):

1. 業務内容
2. 勤務場所
(866 United Nations Plaza, Suite 230 New York NY 10017)
3. 応募資格
4. 採用形態
5. 勤務日,勤務時間
6. 雇用期間
7. 給与等
8. 応募方法
採用を希望される方は下記の担当部局までカバーレター及び履歴書1通を2018年6月17日(日)までに電子メールで送付下さい。メールのタイトルには“PMJ Social Section (your name)”と記入下さい。
E-mail: kokurendai4@dn.mofa.go.jp

Job Descriptions

  • Administrative Assistant will be in charge of supporting and engaging in duties pertaining to the Social Section. (Please see below for detailed descriptions of expected job responsibilities.)
  • Full-time local staff. Monday through Friday.8 hrs 45min./day(including a break of one hour)
  • 3 months probation period required. 2 years (including probation period) with possible extension.
  • Excellent writing, verbal communication and touch typing skills in English required.

Job Location

  • The Permanent Mission of Japan to the United Nations, Social Section
  • (866 United Nations Plaza, Suite 230 New York NY 10017)


  • Candidates must be a US citizen or non-US citizen currently with a legal status that allows him/her to stay for an extended period, preferably on permanent basis, and legally work in the US.
  • Bachelor’s degree, preferably in International Relations, Political Science, Human Rights, Humanitarian Affairs, or related discipline.


Commensurate with each applicant’s work experience.

If interested, please send a cover letter and your resume by e-mail by June 17th, 2018, to the below e-mail address, with “PMJ Social Section (your name)” in the subject line. No phone calls please. The letter and resume will not be returned. Only those who will be retained for further selection processes will be notified accordingly. Interview will be scheduled for early July, for which physical presence will be required (no travel allowance nor travel arrangements provided from us).

E-mail: kokurendai4@dn.mofa.go.jp

Detailed descriptions of expected job responsibilities

  • Responsibilities include, but are not limited to:
  • Coordinate in the Mission as well as with the UN for logistics/protocol for conferences, meetings, briefings, events, and other official functions
  • Draft and edit letters, diplomatic correspondence and speeches, support diplomats, as necessary, in translating or editing documents from Japanese into English
  • Arrange appointments for the Mission officers with other diplomatic missions, UN organizations, etc.
  • Research topics related to the United Nations as required by the Mission officers upon request for information from the Mission officers
  • Attend relevant meetings with diplomats, and take accurate and quick notes, keep records and write up summaries as required
  • Keep up-to-date with meeting schedules and other UN related event.
  • Provide support and inputs to staff/officers in the Mission in charge of public affairs for outreach as well as website and social networking updates
  • Respond to telephone calls, both incoming and outgoing, with efficiency and professional etiquette
  • Update and develop contact information databases
  • Manage the official email account and respond to inquiries in an appropriate and timely manner
  • Work as a receptionist, as required, at the entrance of the Mission
  • Assist and engage in any other duties assigned by supervisor


  • Communicates effectively
  • Sets highest standard of quality, productivity and professionalism for self
  • Analyzes and integrates verbal, numerical and other types of data
  • Rapidly learns new tasks and quickly commits information to memory
  • Able to balance multiple tasks under high pressure circumstances
  • Demonstrates problem solving skills
  • Able to work independently and as a member of a team


  • U.S. citizenship or green card – required
  • Excellent English writing and verbal communication skills, computer skills, touch typing skills – required
  • College degree – required
  • Japanese language skills and cultural familiarity –  preferred
  • Basic Knowledge of the United Nations and diplomacy – preferred
  • Prior experience in the JET Programme – preferred

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