Jun 11

Posted by Sydney Sparrow. Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email.


Job Title: Administrative Assistant
Posted by:
Permanent Mission of Japan to the United Nations, Social Section
Location:
New York, NY, USA
Contract: Full-time

Here’s a job received directly from the organization (English below):

現地採用職員の募集について
2018年5月
国際連合日本政府代表部では,以下の業務に従事して頂ける方を募集します。
1. 業務内容
一般事務及び社会部の補助的業務(1名)(ネイティブ・レベルの英語力及びブラインドタッチ要)
詳細については別添(英文)をご覧下さい。
2. 勤務場所
国際連合日本政府代表部社会部
(866 United Nations Plaza, Suite 230 New York NY 10017)
3. 応募資格
米国籍を有する方。また,非米国籍でも長期在留資格,就業許可を有する方。
大学卒業(見込み可)以上の学籍を有する方。
4. 採用形態
常勤の現地職員として採用
5. 勤務日,勤務時間
毎週月曜から金曜までの週5日。
1日8時間45分勤務(13:00~14:00は昼休み)。
6. 雇用期間
 試用期間を含む2年間(雇用者及び採用者双方の合意により雇用期間更新あり)。
 勤務開始後3ヶ月間は試用期間。
7. 給与等
採用者の職歴等を考慮して決定します。
8. 応募方法
採用を希望される方は下記の担当部局までカバーレター及び履歴書1通を2018年6月17日(日)までに電子メールで送付下さい。メールのタイトルには“PMJ Social Section (your name)”と記入下さい。
E-mail: kokurendai4@dn.mofa.go.jp
9.備考
電話での照会はご遠慮いただけますようお願いします。送付いただいた履歴書は当代表部で保管し,お返しいたしません。書類選考を行った上で更なる選考プロセスに残られた方のみにご連絡を差し上げます。面接は7月上旬に当代表部にて実施予定です。面接にあたって旅費の支給・その他手当等はありません。また,電話・インターネット面接は行っておりません。

Job Descriptions

  • Administrative Assistant will be in charge of supporting and engaging in duties pertaining to the Social Section. (Please see below for detailed descriptions of expected job responsibilities.)
  • Full-time local staff. Monday through Friday.8 hrs 45min./day(including a break of one hour)
  • 3 months probation period required. 2 years (including probation period) with possible extension.
  • Excellent writing, verbal communication and touch typing skills in English required.

Job Location

  • The Permanent Mission of Japan to the United Nations, Social Section
  • (866 United Nations Plaza, Suite 230 New York NY 10017)

Requirements

  • Candidates must be a US citizen or non-US citizen currently with a legal status that allows him/her to stay for an extended period, preferably on permanent basis, and legally work in the US.
  • Bachelor’s degree, preferably in International Relations, Political Science, Human Rights, Humanitarian Affairs, or related discipline.

Salary

Commensurate with each applicant’s work experience.

If interested, please send a cover letter and your resume by e-mail by June 17th, 2018, to the below e-mail address, with “PMJ Social Section (your name)” in the subject line. No phone calls please. The letter and resume will not be returned. Only those who will be retained for further selection processes will be notified accordingly. Interview will be scheduled for early July, for which physical presence will be required (no travel allowance nor travel arrangements provided from us).

E-mail: kokurendai4@dn.mofa.go.jp

Detailed descriptions of expected job responsibilities

  • Responsibilities include, but are not limited to:
  • Coordinate in the Mission as well as with the UN for logistics/protocol for conferences, meetings, briefings, events, and other official functions
  • Draft and edit letters, diplomatic correspondence and speeches, support diplomats, as necessary, in translating or editing documents from Japanese into English
  • Arrange appointments for the Mission officers with other diplomatic missions, UN organizations, etc.
  • Research topics related to the United Nations as required by the Mission officers upon request for information from the Mission officers
  • Attend relevant meetings with diplomats, and take accurate and quick notes, keep records and write up summaries as required
  • Keep up-to-date with meeting schedules and other UN related event.
  • Provide support and inputs to staff/officers in the Mission in charge of public affairs for outreach as well as website and social networking updates
  • Respond to telephone calls, both incoming and outgoing, with efficiency and professional etiquette
  • Update and develop contact information databases
  • Manage the official email account and respond to inquiries in an appropriate and timely manner
  • Work as a receptionist, as required, at the entrance of the Mission
  • Assist and engage in any other duties assigned by supervisor

Competencies

  • Communicates effectively
  • Sets highest standard of quality, productivity and professionalism for self
  • Analyzes and integrates verbal, numerical and other types of data
  • Rapidly learns new tasks and quickly commits information to memory
  • Able to balance multiple tasks under high pressure circumstances
  • Demonstrates problem solving skills
  • Able to work independently and as a member of a team

Requirements/Preferences:

  • U.S. citizenship or green card – required
  • Excellent English writing and verbal communication skills, computer skills, touch typing skills – required
  • College degree – required
  • Japanese language skills and cultural familiarity –  preferred
  • Basic Knowledge of the United Nations and diplomacy – preferred
  • Prior experience in the JET Programme – preferred

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