Job: Internship Program Coordinator Position – Ashinaga (Tokyo, Japan)
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Job Title: Internship Program Coordinator Position
Posted by: Ashinaga
Location: Chiyoda-ku, Tokyo, Japan
Contract: Full-time; June/July 2018 (start date)
Here’s a job forwarded to us from CLAIR Tokyo:
Ashinaga is a NGO based in Tokyo that strives to provide educational and emotional support to orphaned students in Japan and Sub-Saharan Africa. The Ashinaga Internship Program began in 2013 and to-date has had 400+ interns from over 60 countries and 90 universities. The program is located in Japan, Uganda, and Senegal. Interns accepted to our program are placed into various teams ranging from Media/Design to Education Support; all of which help us to support our students and spread our mission/cause globally. We are looking for a Program Coordinator who can join our Internship Program team within our Tokyo Headquarters.
Roles and Responsibilities:
We are looking for a competent Program Coordinator to work in a team to support our Internship Program. Within this role, the candidate can expect to:
- Plan, coordinate, and recruit for the Japan Internship Program and its activities
- Recruit for the Uganda and Senegal Internship Program
- Organize intern flights and visas
- Maintain budget and track expenditures/transactions
- Manage communications through media relations, social media etc.
- Maintain and monitor communication with supervisors and current interns
- Maintain contact with regional offices, universities, and intern alumni network
- Help build positive relations within the team and external parties; including conflict resolution
- Schedule and organize meetings with supervisors and higher ups
- Prepare paperwork and order materials
- Keep updated records and create reports or proposals
- Support growth and program development
- Ensure implementation of policies and practices
- Update and maintain intern contracts
- Translate various materials to and from JP <-> ENG
- Participate in Ashinaga company-wide events like Tsudoi (Summer Camp), Bokin (Student Street Fundraising), etc.
- Other Ashinaga related tasks
Requirements:
- Mandatory Requirements
- [English] Native level
- [Japanese] JLPT N2 or higher preferred and experience using Japanese in a work environment
- General
- Must have a bachelor degree
- Excellent time management and organizational skills
- MS Office savy
- Excellent problem-solving skills
- Good judgement and insight in managing a workforce whose members may require support, and whose needs may from time to time be challenging or complex.
- Ability to establish working relationships with individuals based on consistency, fairness and respect.
- Cultural competency including knowledge of diverse cultures.
- Curiosity and willingness to learn about cultural backgrounds and identities different from one’s own.
- Preferred
- Previous work experience in Japan
- Experience with program coordination
- Prior experience in recruiting at universities
Benefits:
- Salary
- ¥3.6 million to ¥3.9 million for the first year; salary commensurate with experience
- 1 year contract; the contract may be renewed depending on various factors
- Other Benefits
- Round-trip Flight, Visa, Weekly Japanese lessons, Work-related travel expense, Inclusion on employee insurance program, 20 paid holidays per year (excluding national holidays and weekends)
Application Process: To apply, please submit your CV/resume and a 1-page cover letter to internship@ashinaga.org.
Contact:
Ashinaga
Ashinaga Africa Initiative(Internship Program Coordinator)
1-6-8 Hirakawacho, Chiyoda-ku, Tokyo 102-8639 Japan
Telephone: 03-3221-0888
E-mail: internship@ashinaga.org
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