Jun 6

Job: Internship Program Coordinator Position – Ashinaga (Tokyo, Japan)

Posted by Sydney Sparrow. Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email.

Job Title: Internship Program Coordinator Position
Posted by:
Chiyoda-ku, Tokyo, Japan
Contract: Full-time; June/July 2018 (start date)

Here’s a job forwarded to us from CLAIR Tokyo:

Ashinaga is a NGO based in Tokyo that strives to provide educational and emotional support to orphaned students in Japan and Sub-Saharan Africa. The Ashinaga Internship Program began in 2013 and to-date has had 400+ interns from over 60 countries and 90 universities. The program is located in Japan, Uganda, and Senegal. Interns accepted to our program are placed into various teams ranging from Media/Design to Education Support; all of which help us to support our students and spread our mission/cause globally. We are looking for a Program Coordinator who can join our Internship Program team within our Tokyo Headquarters.

Roles and Responsibilities: 

We are looking for a competent Program Coordinator to  work in a team to support our Internship Program. Within this role, the candidate can expect to:

  • Plan, coordinate, and recruit for the Japan Internship Program and its activities
  • Recruit for the Uganda and Senegal Internship Program
  • Organize intern flights and visas
  • Maintain budget and track expenditures/transactions
  • Manage communications through media relations, social media etc.
  • Maintain and monitor communication with supervisors and current interns
  • Maintain contact with regional offices, universities, and intern alumni network
  • Help build positive relations  within the team and external parties; including conflict resolution
  • Schedule and organize meetings with supervisors and higher ups
  • Prepare paperwork and order materials
  • Keep updated records and create reports or proposals
  • Support growth and program development
  • Ensure implementation of policies and practices
  • Update and maintain intern contracts
  • Translate various materials to and from JP <-> ENG
  • Participate in Ashinaga company-wide events like Tsudoi (Summer Camp), Bokin (Student Street Fundraising), etc.
  • Other Ashinaga related tasks


  • Mandatory Requirements
    • [English] Native level
    • [Japanese] JLPT N2 or higher preferred and experience using Japanese in a work environment
  • General
    • Must have a bachelor degree
    • Excellent time management and organizational skills
    • MS Office savy
    • Excellent problem-solving skills
    • Good judgement and insight in managing a workforce whose members may require support, and whose needs may from time to time be challenging or complex.
    • Ability to establish working relationships with individuals based on consistency, fairness and respect.
    • Cultural competency including knowledge of diverse cultures.
    • Curiosity and willingness to learn about cultural backgrounds and identities different from one’s own.
  • Preferred
    • Previous work experience in Japan
    • Experience with program coordination
    • Prior experience in recruiting at universities


  • Salary
    • ¥3.6 million to ¥3.9 million for the first year; salary commensurate with experience
    • 1 year contract; the contract may be renewed depending on various factors
  • Other Benefits
    • Round-trip Flight, Visa, Weekly Japanese lessons, Work-related travel expense, Inclusion on employee insurance program, 20 paid holidays per year (excluding national holidays and weekends)

Application Process: To apply, please submit your CV/resume and a 1-page cover letter to internship@ashinaga.org.


Ashinaga Africa Initiative(Internship Program Coordinator)
1-6-8 Hirakawacho, Chiyoda-ku, Tokyo 102-8639 Japan
Telephone: 03-3221-0888
E-mail: internship@ashinaga.org

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