Jun 22

Job: Administrative Assistant – Halcyon (Washington, D.C.)

Posted by Sydney Sparrow. Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email.

Position: Administrative Assistant
Posted by: Halcyon
Location: Washington, D.C.
Contract: Full-Time

Halcyon, a non-profit in Georgetown, currently has openings for a full-time Administrative Assistant to the Founder and CEO.

About Halcyon: Halcyon seeks and celebrates creativity in all forms and galvanizes creative individuals aspiring to promote social good. We bring together diverse groups of changemakers in art and social enterprise and provide a safe haven for their bold ideas to take flight. Halcyon offers an ecosystem of advocacy that encourages socially engaged creatives to learn, freely experiment, sometimes fail, and advance their talents and visions. In doing so, we foster new pathways to knowledge and resources and help innovators transform their inspiration into impact. 

About the Position: Manage all scheduling requests and provide administrative support for the office, personal, and philanthropic endeavors of both the Founder and the CEO. Job requires incredible organizational skills for an ever-changing business calendar and complex schedule. The Administrative Assistant will be engaged in every aspect of day-to-day life, making discretion and confidentiality vital. Superior client relationship management and incredible customer service skills are a must. 

Essential Responsibilities: 

  • Office administration, and maintenance of busy, ever-changing calendars for both the Founder and the CEO to include but not limited to: scheduling of all meetings, arranging lunches and conference calls
  • Orchestrate and set-up of executive luncheons occurring at Halcyon
  • Field phone calls on behalf of Halcyon, redirect calls as appropriate
  • Provide reception support for Halcyon
  • Greet and offer hospitality to guests of both the Founder and the CEO
  • Manage and coordinate travel itineraries both domestic and abroad
  • Serve as a gatekeeper for both the Founder and the CEO alongside the Chief of Staff
  • Additional general and personal assistant duties as requested
  • Assist in the execution of special requests, both business and personal
  • Assist with database organization on behalf of both the Founder and CEO
  • Support members of the Halcyon team with the annual Halcyon Awards Gala
  • Other tasks as assigned based on prioritized workload and timelines
  • Weekly check-ins with Chief of Staff to discuss scheduling priorities regarding key organizational and external players 

Minimum Education Required
Bachelor of Arts or Bachelor of Science degree

Minimum Experience Required
Minimum two years’ experience as an administrative assistant or assistant, preferably to director or C-level executive 

Skills and Abilities

  • Embody Halcyon’s values; nimbleness, humility, risk-tolerance, nurturing, and optimism
  • Solid knowledge of generally accepted business and social practices and protocols
  • Excellent social skills for communication with donors, sponsors, volunteers, and professional colleagues
  • Exceptional organizational skills and dedication to responsibilities, prioritization, and efficiency
  • Team player with an optimistic, can-do attitude and good sense of humor
  • Superb communication skills, both written and verbal; fluency in English is required, Japanese language fluency is a plus
  • Excellent communication and grammatical skills for corresponding with high-level clientele
  • Flexible multi-tasker
  • Proficient in PC and PC software; experience with Mac and database software a plus
  • Professional and approachable manner; use of utmost discretion at all times
  • Willingness to adapt to an ever-changing, often high-speed environment

If this position seems like a fit, please submit a resume and cover letter to inquiry@halcyonhouse.org and we will respond promptly.


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