Sep 20

Job: Program Associate – Japan Society (New York, New York)

Jobs Comments Off on Job: Program Associate – Japan Society (New York, New York)

Posted by Sydney Sparrow, an ALT currently living in Toyota City. Click here to join the JETwit Jobs Google Group and receive job listings even sooner by email.

Position: Program Associate, Business & Policy Program
Posted by: Japan Society
Location:  New York, New York
Contract: Full-Time

Established in 1907, New York’s Japan Society is an internationally recognized nonprofit, nonpolitical organization that provides access to information on Japan, offers opportunities to experience Japanese culture, and fosters sustained and open dialogue on issues important to the United States, Japan, and East Asia.

The Program Associate will work with the Deputy Director and Program Officer on managing logistical and administrative aspects of approximately three programs per month. He/she will also assist in program execution, future program planning, research, program outreach activities, and interact with leaders and distinguished speakers in the academic and business community, as well as thousands of Corporate Members.

Essential Duties and Responsibilities Include:

• Handle program registrations, payments, and refunds
• Create program materials, such as guest lists, name badges, handouts, etc.
• Greet and assist program participants
• Facilitate travel and logistics for speakers, including hotel, audio/visuals, translations, books and handouts
• Compose various departmental communications, including function forms, invitations, event descriptions, and thank you and confirmation letters
• Maintain and update constituent records in Raisers Edge
• Organize files on programs and speakers, update biographical files, photographs, and institutional information
• Compile invoices and prepare VCRs.
• Prepare detailed expense and statistical reports on programs  
• Train and coordinate non-staff volunteers and interns to assist at programs
• Work with the Deputy Director and Program Officer on promotion of programs via e-calendar, hardcopy calendar, website and twitter
• Prepare and edit text for Annual Report and Chronology
• Conduct detailed research on companies, individuals, industry sectors, and international affairs and report to Program Officer
• Work with Deputy Director and Program Officer to develop creative programming
• Translation of various documents as needed
• Liaise with Special Events and Development departments as needed
• Manage and grow the department’s social media presence
• Assist in development of the Society’s Young Professionals Network and other private receptions

Qualifications:

• Bachelor’s degree and a minimum of two years related experience
• Excellent written and verbal communication skills in English
• Superior research and internet skills
• Ability to read and understand various Japanese documents is a plus
• Knowledge of international business and politics
• Proficiency in Microsoft office suite, online research, social media, and database management
• Superior organizational skills with ability to multi-task and work in a fast-paced environment
• Strong interpersonal skills, ability to work independently and in a team
• Availability to work overtime hours as needed
• Ability to be self-starter

Application Process: Email your letter of interest and resume to Jane Fenton, Director of Human Resources, at jobs@japansociety.org.