Jun 11

Job: Study Abroad and Exchange Manager, Stony Brook University (NY)

Jobs Comments Off on Job: Study Abroad and Exchange Manager, Stony Brook University (NY)

Via Carleen Ben (Oita). Posted by Sophia Chan (Sapporo-shi, 2009-2014). If interested in more job listings, join the JETwit Jobs Google Group and receive job listings even sooner by email.

---

 

Study Abroad and Exchange Manager – 1601556

 

Apply here: https://stonybrooku.taleo.net/careersection/2/jobsearch.ftl?lang=en

Required Qualifications:  (Evidenced by an attached resume)

Master’s Degree in Education, Public Policy or related . Four (4) years of directly related experience in study abroad/exchange program mgt. and project management, preferably in a Higher Education/Academic environment. Experience to include developing budgets and establishing new financial accounts for international programs. Knowledge of Clery Act and Title IX, Apply Yourself, and financial reporting. Knowledge of PeopleSoft (Creating and managing financial/administrative queries and enrollment management.) Proficiency in Sunapsis (Ability to reconcile data between PeopleSoft and Sunapsis and create and process e-forms.)

Brief Description of Duties: Incumbent will provide strategic growth, expansion and management of international university partnerships, create and sustain international programs, and manage student mobility through study abroad experiences (semester, academic year, faculty-led programs) S/he will be responsible for program planning, development, implementation and oversight of budgets. The incumbent will enhance existing global partnerships and internal agreements to create a new portfolio to identify appropriate international academic exchange opportunities, international internship and community service opportunities to a broader audience. S/he will liaise and work collaboratively with various university units who are engaged in international education to increase the number of students that study abroad.

Administration:

Manage the program planning, development, implementation and oversight of budgets for Study Abroad and Exchange. Manage and supervise the incoming International Academic Programs Staff Assistant responsible for providing administrative support in the reviewing, processing and organizing of international program data in Applyourself as well as implementing marketing and communication plans to build awareness and attract qualified visiting international students form targeted countries based on data analysis.

Budget and Fiscal Manager:

Manage the financial affairs for Study Abroad and Exchange with a budget exceeding $4 million. Draft an annual budget plan for Study Abroad and Exchanges. Negotiate fiscal contracts with the Assistant Provost in the office of Global Affairs in SUNY administration; budget allocations are based on the incumbent’s projections. Prepare a budget for over 40 overseas programs, indicating major areas of expenditure. These budgets are submitted to the Office of the Provost and Vice Chancellor for Academic Affairs, SUNY system administration for its approval and authorization. Process invoices for other SUNY Campus students participating in SBU’s overseas program in accordance with the policies and procedure established by the New York State Comptroller’s office. Attend regular budget meeting with The Associate Provost for Finance.

Monitor substantial amounts of tuition and program fees to the Bursar, ensuring that these monies are returned to the correct account. Audit all accounts and take necessary steps towards adjustments and correction of errors. Maintain multiple department sub-accounts, and transfer funds between expenditure categories. Monitor tuition waivers of international exchange students. Prepare and control the ongoing expenses of Study Abroad and Exchanges’ operating budget.

Establish Study Abroad and Exchange financial work processes, policies and procedures to ensure that deadlines are met. Research new information, analyze data gathered and recommend courses of action, to be presented to the Assistant Dean and Associate Provost for finance. Analyze the cost/income ratio for each international program and implement new strategies for growth. Advise the Assistant Dean on budgetary consequences of proposed actions and policies.

Create and maintain over 40 overseas program budgets, transfer monies overseas in a timely fashion, and establish new accounts when necessary. Work with all 63 SUNY campuses with on going overseas matters.

Policy and Compliance:

Assess university export control policies and procedures in regards to the government export administration regulations that our incoming international scholars/faculty and staff are subject to as well as our Faculty and students conducting work overseas.

Since the Clery Act now includes incidences that happen overseas, the incumbent will need to ensure that SBU is in compliance with the Clery Act regarding overseas incidences. Create a clear set of guidelines to the program sponsors and program Directors to assess what type of incidents must be reported, to whom these incidents should be reported and who should be involved in reporting incidents. Ensure that all Program Directors, program sponsors are trained and are updated on this policy and procedure.

In regards to Stony Brook University’s commitment to Title IX, the incumbent is responsible in making sure that IAPS is in compliance with the Title IX reporting policies. Whether the incidents happen in our programs overseas or on our campus community the incumbent is responsible to ensure that the matter is reported appropriately. Ensure that all international students, visiting scholars, overseas program sponsors, program directors, and staff are provided with adequate training to understand their rights and obligations to the University regarding Title IX.

The incumbent will be the liaison between IAPS and International Risk Assessment Committee.  Responsibilities will include updating the Committee on the Department of State travel warning and alert sites that our faculty and students visit. Arrange quarterly reports on the matter, and make suggestions on new overseas programs administered in the countries listed by the State Department as warning sites in accordance with the SUNY Administration policy.

Program Director, Tanzania Study Abroad:

Familiar with East Africa’s Social, Cultural and political situation.

Coordinate and manage the Tanzania Study Abroad Program. This includes both logistical organization and essential orientation for the students. Arrangements would include flight, room and board, local transportation, excursions, and visitation to the orphanages, hospitals and schools. Substantive activities include training students in the Swahili Language and educating students about Tanzania and the socio-cultural situation in Tanzania. The Program Director will accompany the students to Tanzania.

Work with the local government officials to make sure country policies and procedure are followed by the Study abroad students and faculty while in country.  Update local government on the students’ itinerary.

Research and communicate with local school officials, hospitals, government, and non-government organizations regarding ongoing community service projects for students to be involved in. Arrange internship opportunities for the students throughout East Africa.

Manage SBU’s Global Health Programs overseas, the responsibility includes liaise with East Africa’s local hospitals, arrange for appropriate government permits if necessary and establish a broader network in the Health Field throughout East Africa.

International Programs Information Specialist:

Utilizing a thorough knowledge of International Academic Programs Apply Yourself software, Sunapsis and PeopleSoft, ensure the timely transmission of data and accurate reporting. Manage import from AY to PeopleSoft on a daily basis. Record incoming and outgoing IAP data in SBU reporting. Ensure that upgrades are implemented in a timely fashion and work correctly to avoid disruption of reporting. Continue development of applications and process to maximize electronic efficiency. Coordinate training of staff on new electronic applications. Execute audits to ensure data accuracy. Prepare reports and queries as necessary. Create and maintain a detailed user manual illustrating the use of Apply Yourself. Troubleshooting and resolve issues with the interface of PeopleSoft, and Apply Yourself. Work with IT on continued development and maintenance of system. Responsibilities include being the liaison for IAPS-Sunapsis and Visa and Immigration Services for Exchange students. Responsible for uploading data and confirming its accuracy. Point of contact for International Incoming Exchange students who are experiencing IT difficulty. Manage program codes for every program, ensuring that the data dictionary is consistent in all IT systems including the information that is downloaded to SUNY OAP. Project manager for IAPS information system projects. Responsible for upgrades and enhancements of our existing systems.  Research new technology that may be used in the future for enhancement of our services to the Stony Brook Community. Establish a budget and a timeline for a new system.

Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes: This is a full time appointment.  FLSA Exempt position, not eligible for the overtime provisions of the FLSA.

Official Job Title: Staff Associate

Job Field: Administrative & Professional (non-Clinical)

Primary Location: US-NY-Stony Brook

Department/Hiring Area: International Academic Programs-Stony Brook University

Schedule: Full-time  Day Shift  8:30 am – 5:00 pm  Pass Days: Sat, Sun

Posting Start Date: May 31, 2016

Posting End Date: Jul 12, 2016

Salary: .

Salary Grade: SL4

Appointment Type:Term