Job: Georgia Tech Education Abroad Assistant (Job #0171025)
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Education Abroad Assistant
Georgia Institute of Technology
Office of International Education
The Georgia Institute of Technology is accepting applications for the position of Education Abroad Assistant in the Office of International Education, a unit of Academic Affairs.
Located in Atlanta, Georgia Tech is a Research I institution with approximately 20,000 undergraduate and graduate students. Georgia Tech has 6 academic colleges: College of Architecture, College of Computing, College of Engineering (approximately 60% of enrollment), College of Management, Ivan Allen College, and College of Sciences.
In addition to its general role with campus internationalization, the Office of International Education (OIE) serves approximately 5,000+ international students and scholars, 1,600+ study abroad students, 900+ International Plan Participants, and 140+ international internship participants.
There are 9 full-time staff members and 5 student assistants, including this Education Abroad Assistant, who work with study abroad programs. Georgia Tech currently offers more than 120 exchange programs and approximately 35 faculty-led study abroad programs.
The Education Abroad Assistant reports to the Assistant Director of Education Abroad, and is primarily responsible for assisting the development, organization and management of GT Faculty-Led Study Abroad Programs. The responsibilities of the Education Abroad Assistant are:
1. Coordinate centralized FLSA application process. This includes updating application forms, downloading online applications, managing the mailing of acceptance and denial letters, etc.
2. Work with study abroad insurance provider to request materials and send insurance requests for most non-affiliated FLSA programs.
3. Coordinate the transient application process through response to prospective inquires, maintaining applicant records, etc. Review transient admission applications, official transcripts and other documentation required for completion of file and liaise with UG Admissions to ensure that student is processed in timely manner.
4. Provide support to GT faculty-led study abroad programs by coordinating financial aid form processing, compilation of emergency contact information for these programs, etc.
5. Coordinate the disciplinary check process for study abroad – generate, distribute, and maintain records in database for disciplinary reports from the Dean of Students and the Housing Office.
1. Coordinate faculty-led study abroad registration process by creating population selections in Banner, reviewing course set-up, and confirming students’ registration.
2. Schedule, organize speakers and staffing, prepare materials, and assist with delivery of faculty-led study abroad orientations.
8. Distribute and collect program evaluations; summarize and prepare reports.
9. General Advising: Meet with students concerning general questions and issues regarding various aspects of their study abroad program. May include questions regarding program requirements, registration, permits, curriculum, and Institute policy.
10. Along with other EA staff, market and recruit for GT programs. This position is included in the regular advisor rotation for marketing events, presentations, FASET, group and individual information sessions, open houses, etc.
11. Work as a team with other Education Abroad staff to provide coverage and assistance when other team members are out of the office. Cover OIE front desk during lunch and on an as needed basis if Intern/Receptionist is out of the office.
1. Other responsibilities as assigned by the Assistant Director of Education Abroad.
Basic requirements:
* Required to have one or more years of work experience
* Required to have international or intercultural experience (such as working with diverse groups, or work/internship, study, or living outside of United States and its territories)
* Required to have strong written and verbal communication skills and be able to communicate effectively with multiple audiences, both internal (e.g. OIE staff) and external (e.g. students, faculty, parents)
* Required to have flexibility and strong problem-solving skills
Preferred qualifications:
* Preferred to have a Bachelor’s Degree
* Preferred to have work experience in study abroad
* Preferred to have experience working in a university environment
* Preferred to have experience with Filemaker Pro.
Expected Start date: ASAP
The position is classified as Education Abroad Assistant, Grade A5, with a beginning salary of $31,000.
Questions regarding university benefits should be directed to the Office of Human Resources.
Information on how to apply for this position is available on the website of the Office of Human Resources: www.ohr.gatech.edu. Look for Job Number #0171025. Applications will be accepted until the position is filled. Interested parties must apply on-line using the Office of Human Resources’ application in order to application to be considered official.
Contact information for the Office of Human Resources: Information:
(404) 894-3245 24-Hour Job Line: (404) 894-4592
Additional information about Georgia Tech: http://www.gatech.edu
Additional information about the Office of International Education: http://www.oie.gatech.edu
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